Accommodated Testing FAQs for Students

Accommodated Testing FAQs for Students

Accommodated Testing Frequently Asked Questions for Students

Below are some of our most frequently asked questions (click each question to view our response). If your question is not answered below, please email us at accommodatedtesting@rowan.edu so we can help!

RowanCard Required

A valid RowanCard ID is required at check-in for every testing appointment. Testers must present their RowanCard before they will be permitted to enter the testing room.

No RowanCard ID = No Testing. Testers who arrive without their RowanCard will not be permitted to test and will need to reschedule their appointment.

Electronic Devices

Electronic devices are prohibited during all testing appointments. This includes cell phones, smartwatches, earbuds, headphones, smart glasses (including Meta glasses), and other electronic or recording devices.

All electronic devices must be removed and stored in the designated area at check-in before testing begins. Smart glasses cannot be worn in the testing room, even if prescription lenses are installed. Testers who require corrective lenses must bring a basic, non-electronic pair of prescription glasses to use during their appointment.

Testers who are unable or unwilling to store prohibited electronic devices will not be permitted to test.

What are the student's responsibilities for accommodated testing?
  1. Discuss your Accommodation Letter with your professor to determine how Testing Accommodations will be used for the course.
  2. Make your appointments at least 5 business days in advance. Business days are Monday through Friday, excluding Saturday and Sunday. Any requests made after 4:30 PM will be processed on the next business day.
  3. Schedule your test in AIM for the same day and time as your class, without conflicting with another class.
  4. Notify the professor and Testing Services at least 5 business days in advance if your Testing Center appointment differs by more than 2 days from the class test date.
  5. Comply with all Rowan University and Testing Center policies regarding attendance, testing, and academic integrity.
What are the faculty member's responsibilities for accommodated testing?
  1. Support Accessibility Services, Testing Services, and Rowan University in fulfilling legal obligations under the ADA to accommodate students with disabilities.
  2. Meet with students with registered accommodations to decide if they will use the Testing Center on a test-by-test basis, for the entire course, or not at all.
  3. Upload the test into the AIM system using the link provided in the email test request by 12 PM (noon) the day before the scheduled testing appointment.
  4. Complete the proctoring instructions form in the test request link, including class time, allowed aids, special instructions, and test return preferences.
  5. Direct any questions or concerns about Testing Accommodations for each student to accommodatedtesting@rowan.edu.
What are the Testing Center's responsibilities?
  1. Provide a secure testing environment with trained proctors following ADA requirements.
  2. Safeguard tests before and after administration.
  3. Enforce Testing Center policies on electronics and report irregularities (e.g., academic integrity, disruptions, inappropriate behavior, and etc.).
  4. Oversee approved aids and adaptive technology in accordance with the student's registered accommodations and the professor's proctoring instructions.
  5. Return testing materials via the professor's preferred method.
What are the hours of the Testing Center?

Proctoring is available during the Fall and Spring semesters:

  • Monday through Thursday: Appointments can be scheduled from 9:00 AM to 5:00 PM (Testing Center closes at 7:00 PM).
  • Friday: Appointments can be scheduled from 9:00 AM to 2:00 PM (Testing Center closes at 4:00 PM).

During the Summer Session and Winter Break:

  • Monday through Friday: Appointments can be scheduled from 9:00 AM to 2:00 PM (Testing Center closes at 4:00 PM).
I have registered accommodations through the Office of Accessibility Services. How do I go about using my testing accommodations?

  1. Speak with Your Professor

    • Have a conversation with your professor about how you plan to utilize the Testing Center for their course. For example:
      "I plan to take quizzes with the class, but I will take tests and the Final Exam in the Testing Center."
    • This ensures your professor knows what to expect and can prepare accordingly.

  2. Schedule Testing Center Appointments

    • Use your course syllabus to schedule your tests, quizzes, and exams in the AIM system at least 5 business days in advance.
    • If testing dates change during the semester, update your appointments in AIM. Any changes to the date or time require your professor’s permission.
    • Email your professor to request approval for changes and copy accommodatedtesting@rowan.edu to keep the Testing Center informed.

  3. Confirm with Your Professor

    • Before your scheduled testing appointment, confirm with your professor that they have uploaded the necessary proctoring instructions and materials to the AIM system.

  4. Stay Organized

    • Utilize a planner or online calendar to ensure you don’t miss any scheduled tests.
How do I know what date and time to choose to schedule the appointment?

Schedule your Testing Center appointment as close as possible to the same day and time as the class test, without missing another class.

For example, if your class tests at 2:00 PM on Wednesday, schedule your appointment from 2:00 PM to 4:00 PM if you have a time-and-a-half accommodation. If this conflicts with another class, choose the closest available time, such as starting at 1:00 PM to finish by 3:00 PM. Ensure the test is taken on the same day, the day before, or the day after the class test. Communicate with your professor if this is not possible.

I have to schedule my test at least 7 days in advance, right?

Yes, all testing appointments need to be scheduled at least 7 days prior to the testing date needed.

Requests made after 4:30 PM EST count as the next business day (e.g., a request at 4:31 PM on Monday is considered a Tuesday request, with the earliest booking available on Wednesday of the following week).

What if the professor changes the date of the test after I have scheduled an appointment?

That’s no problem!

Email us at accommodatedtesting@rowan.edu, copy the professor on the email, and let us know the day and time you’d need to take the test. We will work with you to reschedule your appointment.

What if I am sick or need to change the appointment for some other reason?

Although we administer the tests here in the Testing Center, we are not able to give you permission to change your appointment. You should email your professor to get permission to change your appointment and then forward that email to the Testing Center at accommodatedtesting@rowan.edu with your request. Once we have permission from the professor, we will work with you to reschedule your appointment.

How do I make an appointment to take a test at the Testing Center?

Accommodated testing is scheduled through the AIM system.

Step by step instructions for making an Accommodated Testing Appointment through AIMS. 

What should I expect the day of my appointment?

 

  • Arrival

    • Arrive at the Testing Center (3rd Floor, Savitz Hall, Room 304) 5–10 minutes before your scheduled testing appointment.

  • Check-In

    • Present your ID (RowanCard ID) to the Proctor upon entry.
    • Power down and store all electronics, including cell phones, AirPods, tablets, laptops, and smartwatches, in an open locker.

  • Approved Aids

    • Take out any approved aids (e.g., calculators, formula sheets) and writing utensils.
    • Water in a closed container is allowed; food is not permitted.

  • Testing Setup

    • The Proctor will direct you to a testing station and provide your materials when you're ready to begin.
    • Testing is monitored by in-person or camera supervision (cameras are for live monitoring only and do not record).

  • During the Test

    • Raise your hand for assistance. Proctors will speak quietly to maintain a distraction-reduced environment.
    • Breaks, including restroom use, are allowed.
    • Proctors may notify you when 10 minutes remain, but this is not guaranteed—track your time.

  • Finishing the Test

    • Raise your hand when finished. The Proctor will collect your materials.
    • You may leave once you complete your test; staying until the end of your allotted time is not required.

  • After the Test

    • Testing materials will be returned to your instructor by the Testing Center.