Cancellation Requests

Cancellation Requests

Cancellation Requests

Below, you will find information for cancellation requests for the following academic year(s) and terms:

  • Fall 2017-Spring 2018 academic year
  • Spring 2017
  • Summer 2017
Please scroll down to find the academic year(s) and/or term you are seeking to find information.

 

Fall 2017 - Spring 2018 Cancellation Requests

Cancellation Policy
The Terms and Conditions of the housing contract/license agreement stipulate that the contract is for the entire academic year (Fall 2017 and Spring 2018). You are financially obligated to the contract until a request to cancel is approved. 

The deadline to request to cancel with no penalty is five (5) business days after the student selects a space during room selection, or the University notifies the student of a confirmed housing assignment.  To submit your request to cancel your housing assignment within this 5 day period, please log on to www.rowan.edu/selfservice and click on MyHousing to submit your cancellation request.  Freshmen and Sophomore students who are subject to the mandatory housing policy are not eligible to cancel unless they will be commuting from the home of their parent or legal guardian and submit the required “Statement of Student Residence” form. After the deadline, cancellations are subject to the following cancellation fees.

Requests submitted: 

For Fall Semester:

Requests submitted:
Cancellation Fee:
By May 31, 2017
$100
Between June 1 - July 31, 2017
$250
Between August 1 - August 31, 2017
$500
On or after September 1, 2017
$500

 

For Spring Semester:

Requests submitted:
Cancellation Fee:
By December 20, 2017
$100
Between December 21, 2017 - January 13, 2018
$250
On or after January 13, 2018
$500

Requests submitted after August 31, 2017 will only be approved due to withdrawal, graduation or leave of absence, participation in an approved academic program, marriage or domestic partnership, or medical, financial or other hardship. Requests after this date are subject to the fees and pro-rated refund schedule detailed in the contract/license agreement. The first $500 of fees paid for the term are not refundable.

Mandatory Housing Policy applies to all who are subject.

Please note that based on where you are housed, there might be additional steps of review for your request.  Please view the housing contract for the building to which you were assigned for further details on cancellation processes

University Housing – Student Housing ContractThis contract covers all student housing owned or leased and operated by Rowan University, as well as student housing provided for the benefit of Rowan Students at Holly Pointe Commons through applicable agreements with Provident Group – Rowan Properties, LLC. and University Student Living Management, LLC.

220 Rowan Blvd. – Private Affiliated Student Housing License AgreementThis license agreement covers all student housing operated by Glassboro 220 Urban Renewal, LLC, at 220 Rowan Blvd., Glassboro, NJ.

223 West High Street – Private Affiliated Student Housing License AgreementThis license agreement covers all student housing operated by Glassboro A3 Urban Renewal, LLC, at 223 West High Street, Glassboro, NJ. 

230 Victoria Street – Private Affiliated Student Housing License AgreementThis license agreement covers all student housing operated by Glassboro A3 Urban Renewal, LLC, at 230 Victoria Street, Glassboro, NJ.


Spring 2017 Cancellation Requests

Cancellation Policy
The Terms and Conditions of the housing contract/license agreement stipulate that the contract is for the entire academic year (Fall 2016 and Spring 2017). Cancellation requests are typically not approved while a student is continuing as an enrolled student unless the student submits documentation of a qualifying hardship circumstance. Students are financially obligated to the contract until a request to cancel is approved. 

PLEASE NOTE: Students seeking to move off campus during the academic year while a University contract is in effect must request to cancel and have that request approved in writing prior to signing a lease off campus. Signing a lease off campus prior to approval of your request to cancel is NOT grounds for cancellation of your University housing contract. 

Cancellation Fees
The deadline to request to cancel with no penalty is five (5) business days after the student selects a space during room selection, or the University notifies the student of a confirmed housing assignment. Freshmen and Sophomore students who are subject to the mandatory housing policy are not eligible to cancel unless they will be commuting from the home of their parent or legal guardian and submit the required "Statement of Student Residence" form. After the deadline, cancellations are subject to the following cancellation fees.

For Fall Semester:

Requests submitted by:
Cancellation Fee:
May 31, 2016
$100
June 30, 2016
$250
August 27, 2016
$500

For Spring Semester:

Requests submitted by:
Cancellation Fee:
December 16, 2016
$250
January 15, 2017
$500

 

Submitting Cancellation Requests for SPRING 2017
You may submit your cancellation REQUEST online by following the below instructions:
  1. Go to Banner Self-Service. (www.rowan.edu/selfservice)
  2. Click on the Student tab
  3. Click on MyHousing
  4. Click on GoToApplyOnline
  5. Fill out the application titled "I Want To Cancel My Spring 2017 Housing Contract"

Requests submitted after August 27, 2016 will only be approved due to withdrawal, graduation or leave of absence, participation in an approved academic program, marriage or domestic partnership, or medical, financial or other hardship. Requests after this date are subject to the fees and pro-rated refund schedule detailed in the contract/license agreement. The first $500 of fees paid for the term are not refundable. 

Please note that based on where you are housed, there might be additional steps of review for your request. 
Please view the housing contract for the building to which you selected or are assigned for further details on cancellation processes:


University Housing - Student Housing Contract: This contract covers all student housing owned or leased and operated by Rowan University, as well as student housing provided for the benefit of Rowan Students at Holly Pointe Commons through applicable agreements with Provident Group - Rowan Properties, LLC. and University Student Living Management, LLC. 

220 Rowan Blvd. - Private Affiliated Student Housing License Agreement:This license agreement covers all student housing operated by Glassboro Mixed-Use Urban Renewal Entity, LLC, at 220 Rowan Blvd., Glassboro, NJ.

Since the August 27, 2016 deadline has passed, cancellations after this date (outside of the 5 day cancel with no penalty period) will only be approved due to withdrawal, graduation or leave of absence, participation in an approved academic program, marriage or domestic partnership, or medical, financial or other hardship. Requests after this date are subject to the fees and pro-rated refund schedule detailed in the contract. The first $500 of fees paid for the term are not refundable. 

Please complete the Housing Contract Cancellation Form. Additionally, refer to the below instructions depending on your specific cancellation reason for additional documentation that you may need to submit along with this form.

Please submit this form and all appropriate documents to Natashia Huff, Housing Assignments Coordinator, either via email at huffn@rowan.edu, hand deliver the documents to the Office of Residential Learning & University Housing in Savitz Hall 1st floor, fax them to (856) 256-4475, or mail them into our office at:

Office of Residential Learning & University Housing
Attn: Natashia Huff
Savitz Hall, 201 Mullica Hill Road
Glassboro, NJ 08028

Cancellation Reasons and Additional Documentation Requirements:

  • Withdrawing, transferring or taking a leave of absence: Please contact the Registrar's Office at (856) 256-4360 if you need assistance to submit appropriate paperwork. Information on leaving Rowan University and appropriate paperwork can be found on the Registrar's Website under "Registration-Related Forms".
  • Graduation: Your petition for graduation must be on file with the Registrar. Once verified, your contract cancellation request will be approved, effective end of semester.
    • For all other cancellation requests submit the following documents:
      • A completed cancellation form that can be found here.
      • An email or letter that outlines your reason(s) for cancellation.
      • Attach any necessary documentation that supports your request, as outlined in the reason you are claiming below:
        • You fall under our Mandatory Housing Requirement but plan to commute from the residence of your parent or legal guardian that is within 40 miles of campus: You must submit the “Statement of Student Residence Form” for review to be considered for exemption of the Mandatory Housing Requirement. 
          (You must complete this form, have it notarized, then submit the hard copy to the Office of Residential Learning and University Housing during normal business hours.

          It is the policy of this institution that all unmarried, undergraduate, full-time students, under the age of 21, who will not be living in the residence of their legal guardian, will be required to reside in University resident facilities until the completion of their second academic year (58 credits). This policy also includes transfer students who have less than 58 credits. 

        • Academic Program: Documentation of participation in a Rowan University affiliated academic program showing that the location is not near the Glassboro campus. If applicable, please submit your current and future class schedule.

        • Drop to Part-Time Student Status: Submit a copy of your current and future class schedule to show that you were previously a full-time student and you will be dropping to part-time student status. If you obtain full-time student status in the future, and fall under the Mandatory Housing Policy, you will be required to live in on-campus housing.
        • Marriage or Civil Union: Submit a copy of your marriage license, certificate or other legal documentation. This documentation must post-date the start date of your housing contract.
        • Financial: Submit a typed letter/email explaining your financial circumstances, along with supporting documentation that shows how your financial circumstances and ability to pay your fees have changed since you agreed to accept University Housing. Some examples include but are not limited to: Bursar Bill (current/future semesters), Financial Aid loan documents (denial/approval of loans), any loss of employment documentation, financial or bank related documentation, etc. Documentation must post-date the start date of your housing contract.
        • Medical/Health Condition: Submit a typed letter/email explaining your medical/health condition and how it impacts your ability to continue living in University Housing, along with documentation of the condition from a qualified health care provider on the required Health Care Provider Form. Documentation must post-date the start date of your housing contract.
        • Personal/Other Hardship: Submit a typed letter/email explaining the extraordinary circumstances of your hardship, along with any documentation that will support your request. Documentation must post-date the start date of your housing contract.

When you have submitted all of the required documentation, it will be reviewed by the Director of Housing Assignments & Administrative Services in conjunction with appropriate personnel staff in the Student Health Center, Counseling and Psychological Services Center, Financial Aid Office or any other appropriate office(s) based on the circumstances presented in your cancellation request. You will be contacted via your Rowan email address once a determination has been reached on your request or with details regarding additional documentation you must submit.

Refund of Housing Fees Paid
If a cancellation is completed after the period of residency begins, the student will be entitled to a prorated refund of room fees based on the number of nights the student actually occupied their room. Cancellation fees and housing deposits are not refundable and will be deducted from any refund amount.


Summer 2017 Cancellation Requests

Cancellation Policy
The Terms and Conditions of the summer housing contract stipulate that students are financially obligated to the contract until a request to cancel is approved by the University. Students will need to complete the summer housing cancellation application to request a cancellation. Only students who are assigned to University Housing and do not check in, and fail to complete the cancellation request, will be assessed a $75.00 cancellation fee.

Submitting Cancellation Requests for Summer 2017
You may submit your cancellation REQUEST online by following the below instructions:

  1. Go to Banner Self-Service. (www.rowan.edu/selfservice)
  2. Click on the Student tab
  3. Click on MyHousing
  4. Click on GoToApplyOnline
  5. Fill out the application titled "I Want To Cancel My Summer 2017 Housing"
  6. Complete the application in its entirety and click submit.

*You will receive a confirmation email to let you know that your REQUEST have been received. This is NOT a confirmation that your summer housing has been canceled, however. 

Students will be notified via their Rowan email address from a member of the Housing Assignments Team, once a decision has been made regarding their request to cancel summer housing.