Requesting to Change Your Assignment

Requesting to Change Your Assignment

Room Swap & Waitlist Requests

Step-by-Step Instructions:

CURRENTLY CLOSED: How to join a waitlist (NOT room swap request):

  1. Log into https://go.rowan.edu/myhousing
  2. Click “Room Selection/Roommate Matching”
  3. Select “Room Change Request”
  4. Select the waitlist you would like to be on and add comments
  5. Click submit
  6. View current position on the waitlist
How to interpret your waiting list number:
If your priority is 10, this means there are 9 people ahead of you on the waitlist for the same housing preference(s). However, availability is also based on gender of units.

How to complete an online Room Swap (STILL OPEN):

  1. Log into https://go.rowan.edu/myhousing/
  2. Click on “Housing Applications & Forms (select term)” on the top menu in MyHousing
  3. Complete the application
  4. The person you want to swap with must also complete this form or it will be denied
  5. Housing staff will complete the swap once both requests are submitted and notify you of your completed room swap via your Rowan email address.

Frequently Asked Questions:

I'm having roommate concerns. Do you have any resources for me?

Below are options residents can explore if they are having roommate concerns:

1. Talk with your roommate:  Sometimes small issues arise that are left unresolved leading to larger roommate concerns. When little things arise, bring it to your roommates' attention and agree on a better way you will handle the same situation in the future. Make sure any changes you make to your roommate contract are updated on the contract itself. Residential staff can assist with this process.

2. Talk with your CA:  If you are not quite sure how to approach this conversation with your roommate, contact your Community Assistant for advice and guidance.

3. Meet with your Community Director:  Sometimes issues that arise between roommates can be easily resolved through mediation or open communication with a neutral third party. Our graduate and professional staff members are trained to assist residents with dealing with some of these difficult and awkward situations. If you have any concerns or issues, please contact your Community Director and set up a meeting to explore your options.

4. If the above three (3) steps have proved unsuccessful, you may request an assignment change through the respective swap/waitlist form.

What happens if I change my room but want to go back to my original room?
Room changes are happening in real-time. If you select a room and are not happy with it, log back into the room change process and see if your original space is still available. If so, you can select it. If it is not, it means that someone else has logged in and selected your former space. If this happens, unfortunately, the housing office will be unable to remove the new student from your former space. Please make sure before you change your room, that you are sure you want the room changed!
How can I get a room to myself?
Single-occupancy bedroom availability is typically very limited. If you are interested in requesting a single, you will need to apply to the respective waitlist(s). These spaces are usually in high demand, so unfortunately, there is no guarantee that, by requesting a single, you will receive one. 
What if I want a room change after the online process closes?
Once the online process closes, room changes will only be made for emergent situations. Contact your Community Assistant or Director to discuss your concern/situation.
What is needed for a Room Swap?
A room swap is a change in which you and another person are "swapping" rooms. In the event you are submitting a room swap request, both students must submit a room swap request via the directions below. Residential Learning and University Housing will be unable to process the swap request until both parties have submitted the appropriate form.
Is a Room Swap the same as Roommate Matching?
No. Roommate Matching is when you and another student request and agree to be in the same room/apartment.
What if I don't have someone to swap with but still want to change my room?
In order to complete a swap, another student must be involved in the process. You cannot "swap" into vacant spaces. That is considered a Room Change, and you must join the waitlist for those requests.
Can I cancel my request?
Yes. Waitlist requests can be canceled at any time by revisiting the application in the MyHousing portal and clicking the minus symbol. To cancel your Room Swap form, you must reach out to housingquestions@rowan.edu.
By completing these forms, am I guaranteed a room change?
No. Our office receives a large quantity of room change/room swap requests daily. Room change requests are reviewed regularly throughout each semester and are offered to students who have requested a room change based on their position on the waitlist and the availability of spaces we have to offer.

Please note: Not all room change requests will be approved due to lack of availability and the large number of requests received within an academic year. Additionally, students who complete a room change/swap are responsible for the maintenance of the room and accept the condition. 

If we are able to meet your request and we have a room available to offer you, you will receive an email to your Rowan email address informing you of this information as well as the hall/room location you can accept to be re-assigned to.

You must set up an appointment and respond to the Department of Residential Learning and University Housing by the date listed in the email. Your room change will be unable to occur if you fail to respond by the date indicated in the email and/or if you fail to schedule an appointment within the allotted time given.
Where do I go if I have questions?
If you have any questions, please contact our office at (856) 256-4266 Ext. 1 or email us at housingquestions@rowan.edu.