Spring 2025 Move Out

Spring 2025 Move Out

Spring 2025 Move Out

As the end of the Spring semester approaches, Residential Learning and University Housing (RLUH) reminds all residents that completing the check-out process is MANDATORY. Please read all information carefully and follow the steps outlined to avoid penalties.

Important Dates: 

Residents who are not graduating and do not have an approved check-out extension:

You are expected to check out within 24 hours of your last final exam or by noon on Saturday, May 10th, whichever comes first.
For graduating residents or those working Commencement Ceremonies

You are expected to check out within 24 hours of your Commencement ceremony or by noon on Friday, May 16th, whichever comes first.
For Summer 2025 residents transitioning to summer housing on May 17th

You are permitted to remain in your Spring assignment until May 17th, as long as that is the start of your summer housing contract. 

Follow these links to a quick reference Check-Out Checklist for specific buildings:

Traditional Residence Halls

Apartment Complexes

Nexus Properties

Check-Out Instructions:

Part One: Before Check-Out Week Indicate Your Check-Out Intention

  • All residents must indicate their planned departure for Check-Out Week by following these steps: 
    • Log into https://go.rowan.edu/myhousing/
    • On your homepage, scroll down to the "Assignments" section.
    • Locate and select "Spring 2025 Check-Out Intention."
    • Proceed to select a check-out time slot between May 5th, 2025, and May 10th, 2025. 
    • After selecting your time and date, select "Update My Time" 
    • A confirmation message will appear below your name in the "Message" section, showing your confirmed check-out date, and time. 
  • Please Note:
    • If you need to update your Check-out Intention You may update your selected check-out date and time until Friday, May 2nd. After this date, your chosen check-out time will be considered final and cannot be changed, so please plan accordingly.
  • Graduating Residents and Commencement Participants 
    • If you are a graduating senior or working Commencement Ceremonies, you will be able to select a check-out intention for the week of May 10th - May 16th via the MyHousing Portal.

Part Two: For the Day of Your Move-Out Day

  • Follow the steps outlined on the check-out checklist, which can be found in the move-out checklist above:
    • Log into https://go.rowan.edu/myhousing/
    • On your homepage, go to your "Assignments"
    • In this box, select "Begin Express Check-Out." 
    • You will see a Spring Check-Out Checklist for your designated building. Review everything on the list to ensure all items are checked off.
    • Check the box "I Agree to an Express Check-Out."
    • Select "Complete Check-Out."
    • A confirmation message will appear at the top of your housing portal. 
    • Return your room key if applicable

If You Live in a Building That Uses Keys:

  • Fill out the blank fields on the pre-labeled envelope, then seal your key inside.
  • Place your filled key envelope in the drop box.
  • Find your residential building or apartment complex listed below and click the hyperlink at the top of the column to locate your specific drop box location.

Traditional Halls 

Apartment Complexes

Chestnut Hall

Mullica and Evergreen Hall 

Mimosa Hall 

Magnolia Hall 

Willow Hall

Edgewood Park Apartments

Whitney Center

Townhouses
  
*All keys must be returned no later than noon on Saturday, May 10th, unless you have been approved for a checkout extension

Additional Move-Out Information

Nexus Properties

If you are a resident of Nexus Properties, you must return your key and fob to the Nexus office located at 220 Rowan Blvd. Failure to return your key and fob will result in a replacement charge being assessed to your student account.

Please note that the Spring move-out timeline for Nexus residents follows the same schedule as all other buildings.

  • For additional move-out instructions, please refer to the move-out guidelines provided by Nexus management for all Spring 2025 residents. 
Summer Housing Information

If you are a current Spring 2025 resident and have applied for summer housing with a start date of May 17th, you will be able to move into your summer housing assignment on Saturday, May 17th, between 10 AM – 2 PM.


**If, for any reason, your summer assignment is not ready for move-in on May 17th, you will be allowed to remain in your Spring assignment until the summer space is available. This will be communicated to you by RLUH staff via your Rowan email.**

Late Check-Out Extension for Summer Housing Residents

You will be permitted to remain in your Spring 2025 housing assignment as a late check-out extension, provided that you have a processed summer housing application and have received your summer housing assignment information, with a summer housing start date of May 17th. If your summer housing will start after May 17th, you are expected to vacate your Spring housing assignment by May 10th. There is no need to submit a separate check-out extension request—your processed summer housing application will be sufficient.


Please monitor your Rowan email for updates regarding your summer housing assignment, including important dates and move-in information.

Group Extensions

For students who fall into one or more of the following categories, a check-out extension will be automatically approved. These students do not need to submit a request to stay later.

The advisor or coordinator of your program will provide our office with a list of approved students, and we will automatically approve your extension. You will receive a notification via email during the week of April 24th and on, indicating your approved stay date.

Groups Automatically Approved for Extension:

  • Baseball

  • EMS assisting with Spring Commencement

  • Pep Band assisting with Spring Commencement

  • PROs assisting with Spring Commencement

  • Community Assistants

  • Softball

  • Summer Housing Residents (with completed summer housing application starting May 17)

  • Track/Field

  • Women’s Lacrosse

Late Stay Requests

Late Stay requests are due by Friday, May 2nd at 11:59 pm. Requests submitted after this date cannot be considered. Residential Learning and University Housing will respond to your request via your Rowan email address. Please note that it may not be possible to approve all extension requests based on the location of your spring housing assignment and the operational need to have the buildings vacant by the posted closing date. Extension requests should be limited to only very extenuating circumstances, which still may not be possible to accommodate.

Residents should plan to vacate their spring assignment by the closing dates posted above. 

For students who do not fall into one of the above categories but need to request an extension due to significant extenuating circumstances, please follow the below instructions:

Check Out Extension Due to Extenuating Circumstances

  • Log into https://go.rowan.edu/myhousing/
  • Click on Housing Applications & Forms from the top menu.
  • Selection "Spring 2025 Checkout Extension Form"
  • Complete the form and share the extenuating circumstances. 
  • Submit the form by Friday, May 2nd at 11:59 pm.
  • You will receive a response via your Rowan email address with the status of your request.

  • Please note: Submitting a late stay request does not guarantee approval, and all requests are subject to availability and operational needs.

Meal Plans

The last day to use your meal swipes and dining dollars is May 9th. Any dining dollars that remain on your account after May 9th will be forfeited.

The Owl’s Nest, in the Student Center, will remain open between the hours of 11 AM – 2 PM Mondays-Fridays throughout the summer and will accept Rowan Bucks or debit/credit. Rowan Bucks can be used year round at all participating vendors.