Move-out Details

Fall 2023 Move-out

 Common questions about the Fall term closing and Winter housing:

  1. What is the last day that I can stay in my room/apartment for the Fall semester if I am not a Winter Housing resident?
  2. I am staying in the same space for the spring and I need to stay in my Fall housing assignment for all or part of the Winter Break, how can I arrange for that?
  3. If I am returning in the Spring to the same room/apartment that I lived in for the Fall term, do I need to move ALL of my belongings out for the Winter Break?
  4. I am not returning to the same room/apartment in the Spring, how do I check-out properly?
  5. Where do I turn in my key if I am not returning in the Spring?
  6. If I am coming back to the same room/apartment in the Spring, do I need to hand in my key before I leave for the Winter Break?
  7. Is there anything I need to do before I leave campus for the Winter Break, or can I just leave?
  8. Will anyone need to enter my room/apartment over the Winter Break, even if I am not present?
  9. I need to stay in my housing assignment over the Winter Break, is there a place on campus where I can get meals?

Important Dates:

Last day of final exams: Wednesday, December 20th.

Deadline to move off-campus if not noted as a Winter Resident: Thursday, December 21st at noon.

Deadline to identify as a Winter Resident: Wednesday, December 20th.

Follow these links to a quick reference Move-Out Checklist for specific buildings:

Chestnut Hall, Mimosa Hall, Magnolia Hall


Nexus Buildings

Edgewood Park Apts, Townhouses, and Whitney Center

Rowan Blvd Apts

Fall Move-Out Instructions

Returning For The Spring Term?

**If you are planning on returning to the same housing assignment for the spring term there is NO NEED TO REMOVE ALL YOUR BELONGINGS prior to going home for Winter Break.** 

Please follow the below guidelines:

  • Empty your refrigerator of all perishable items- Leave it plugged in. 
  • Empty all trashcans / waste bins into common trash collection area.
  • Close all windows, turn off lights, and lock all doors.
  • Take all valuables, as well as any items you will need for an extended period at home.
  • Leave the heat ON! If you have a thermostat that can be controlled, set it no lower than 65 degrees. This is to prevent any frozen pipes while the space is not occupied.
  • You will NOT return your room key at Fall Closing if you are returning to the same space in the Spring term. Be careful to keep track of your room key over the break. Lost keys will require a lock change at the expense of the student. 

Not Returning For Spring Term?

If you are NOT planning on returning for the spring term, please remove ALL items from the space. IN ADDITION to completing a housing cancellation request, you will also need to complete the following instructions as they pertain to you.

If you live in a building that uses keys and will NOT return for the Spring:

  • Remove all belongings and trash from your room
  • Visit your building or complex’s key drop box location:
    • Chestnut – Mounted to the wall by the TV in the main lounge by the pillars
    • Edgewood Park – Mounted to brick wall between 401 and 404
    • Magnolia- Mounted to the wall inside stairwell A
    • Mimosa – Mounted to the wall main lobby
    • Townhouses – Mounted to the hallway wall beyond the mailboxes in the Community Center
    • Whitney – Mounted to the wall in the main lobby
    • NEXUS- In person only between 8am-8pm at the front desk of 220 Rowan Blvd.
  • Fill out the blank fields on the pre-labeled envelope and seal your key inside
  • Place your filled key envelope in the drop box.

If if your key is not returned, YOU WILL BE CHARGED the appropriate lock change fee.

  • If you are a resident of Nexus Properties and are not returning to your apartment for the Spring term, you will need to return your key and fob to the front desk of 220 Rowan Blvd between 8AM - 8PM. Failure to do so will result in a replacement charge being assessed to your student account. 

If you live in a building WITHOUT KEYS (Holly Pointe Commons and Rowan Blvd Apartments) and will NOT return for the Spring:

  1. Remove all belongings and trash from your room or apartment.
  2. Log into
  3. ​​Click on Personal Information>>My Info>>Select Fall 2023 for the term
  4. ​Answer the following question "Current Fall 2023 Residents Only: I have moved out of my fall 2023 housing assignment." as "Yes" and click "save"


All current residential students are required to complete the Winter Break Housing Intention Registration by Wednesday, December 20, 2023. Please use this registration form to indicate whether you will need to remain in your campus assignment during the Winter break or will be leaving campus during that time for any reason. Please note, if you need to stay on campus for the winter break and have also been approved for a room change, your move should be complete before the end of the Fall term. Your winter housing assignment needs to be the same as your spring housing assignment.

* Log into

  • Click on the “Housing Applications & Forms” tab
  • Select the Winter Break Housing Intention Registration (Winter 2024)
  • Complete the form by Wednesday, December 20th. 


  • The last meal plan service for the fall term is lunch Thursday, December 21 with Glassworks Eatery at Holly Pointe Commons closing at 3 p.m. Dining Dollars will carry forward from the fall to the spring term, and Rowan Bucks remain active from year to year until graduation. The Owl’s Nest in the Chamberlain Student Center will be open for lunch most weekdays 11am - 2pm during the break period (except December 22 – January 5 when the Chamberlain Student Center will be closed due to construction). The spring meal plan begins Saturday, January 13.
  • Over the Winter Break, certain building services, such as maintenance to common area restrooms and lounge spaces will be reduced. Students that remain on campus should be cognizant that various maintenance and housekeeping focused projects may be taking place within their residence halls. For any rooms or apartments with an existing vacancy, or a newly created vacancy because a roommate is moving out at the end of the term, Housekeeping and Maintenance staff will need to enter the space to clean and get it ready for a potential new Spring resident.
  • Also, building CA staffing for the duration of the winter break will be decreased.*

Building walk-throughs and entry into student rooms/apartments:

RLUH staff will be performing closing walk-throughs of all rooms and apartments throughout Winter break. The main reasons for completing these site visits is for building safety and security, but also to prepare for the arrival of any new residents moving into any vacant housing assignment. For more specific information on why and when, click the above link.

If you are currently living in a double occupancy bedroom with no roommate; that may change for the spring semester. You are expected to clear your belongings from the second set of furniture and make sure the furniture is completely accessible so that a new roommate will have a smooth transition to campus. Likewise, if there is a vacancy in a multi-bedroom apartment, please be considerate of a potential new apartment-mate and be sure to clean the common areas and bathrooms to make for a welcoming environment. RLUH staff will be inspecting these spaces over the break to ensure the rooms and apartments are ready to receive newly assigned residents.

The Residential Learning and University Housing office will remain open during the Winter Break. Feel free to contact us via phone at 856-256-4266 or via email at