• Undergraduate students who remain between 12 and 17 credits will not see an adjustment to their semester bill. 
• Students may make their own online adjustments via Self-Service Banner once registration has opened through Regular Drop/Add period for the session/part of term in which the course appears.
  • Special Drop/Add Option for courses meeting after Regular Drop/Add Deadline: If a course meets for the first time after the Regular Drop/Add period for the Part of Term in which the course is placed (which can sometimes happen due to weather and/or holidays), the Office of the University Registrar has a special Drop/Add option and will honor Drop/Add requests received from the student (in person, via email) for up to two business days after the first course meeting, and will process them as if they occurred within the official deadline. This special Drop/Add option applies ONLY to courses that fall into the same category - those that have met for the first time after the Regular Drop/Add period.
• Students may make their own online adjustments via Self-Service Banner, to courses that begin later than the traditional semester (“Late-start” courses). Self-registration remains open for a Late-start course until the Regular Drop/Add period for that part of term closes.
• After the Regular Drop/Add period, students may still drop courses online via Self-Service, through the end of the Late Drop/Add period, however, professor approval is required to add a class during this period. Students wishing to add a course should submit a Late Add email request, using the process outlined in the "Late Course Drops and Adds" drop-down below, within posted term deadlines. Late Adds cannot be performed online in Self Service.
• After the Late Drop/Add period, students may not add or drop full-term courses from their schedule. The only options are to withdraw or select the Pass or No Credit grading option for approved courses during the regular withdrawal period.

Late DROPS may be performed online with no permissions until the end of the Late Drop/Add Period for the part of term in which the course appears.

Late ADDS are at the discretion of the course's professor, and a request does not guarantee an approval. All completed and approved email requests must be received within appropriate “Semester Dates & Deadlines”. 

Students should follow these steps to request a Late Course Add:

1. Students copy and paste the information (including these instructions) below into a new email.
2. Students must complete the “Student & Course Information.”
3. Students must send the email to the PROFESSOR of the course.
4. The professor will review the request, and if they approve, will complete the “Professor Information” details and then send the email to registrar@rowan.edu.
5. The email must be received within posted deadlines and the Registrar Team will honor the date it is received.
6. When the course add is processed both the student and the faculty member will receive a confirmation email.

By submitting this form, I understand:

• that adding or dropping a course may impact my University bill and that I will be responsible for handling the payment arrangements for any and all associated costs/charges.
• that this process may affect my Financial Aid.
• that I must contact the appropriate office regarding consequences of this action if I am a student athlete, international student, or in University Housing. 

STUDENT & COURSE INFORMATION
Student Name (Last, First):
Rowan ID#:
Start & end dates of course:
CRN:
Title of Course: 
Subject:
Course #:
Section:

PROFESSOR INFORMATION PER INSTRUCTIONS ABOVE
Name (Last, First):
Indicate your approval to ADD the requested course:
If a course waiver is required, please indicate which waivers are approved (Capacity, Pre-Req, Field of Study, Repeat, etc.):

Withdrawing from a course allows a student to stop attending and receive a "W" grade. This grade does not impact a student’s GPA or reduce their attempted credits. 

• After the Late Drop/Add period, and up until the end of the Withdrawal period, students may submit an online Withdrawal Form through Self-Service Banner. 
  •  To access the course withdrawal form, students should follow these steps:
    1. Log in to Self-Service Banner and click on the “Student” tab.
    2. Under “Registration” on the Student tab menu, choose the “Withdraw from a course” link.
    3. When the form opens, click the box next to the course from which to withdrawal.
    4. Read the bulleted withdrawal implications and check the box indicating acknowledgement and understanding of the implications of a course withdrawal.
    5. Click the “Withdraw from selected course(s)” button.
    6. Confirm course selection(s) when prompted.
  • Additional information about the online withdrawal form/process can be found here.
• Students are still financially responsible for the charges associated with any withdrawn course. 
• Withdrawal grades do NOT affect GPA.
• Credits from withdrawn courses count toward the student's attempted hours, allowing students to maintain their status (full-time/part-time) for that term and eligibility to register for the following term.
• Students should meet with the Office of Financial Aid to determine if the withdrawal will affect their financial aid eligibility and/or result in a return of funds.
• Students are strongly urged to meet with their Instructor and/or Advisor before withdrawing to discuss any other options that may be available.

Once the withdrawal period has passed, documentation of unanticipated and extraordinary circumstances that prevented students from taking action to withdraw during the normal time frame is required: 

Request for Course Withdrawal After the Deadline (includes retroactive course withdrawals after the semester):

• Students are responsible for knowing and adhering to the course withdrawal deadline of each term as posted on the Dates and Deadlines chart. This typically extends through 75% of the term. 
• Course withdrawal after the deadline is not permitted except in rare circumstances when a student can document an unexpected, extreme circumstance that (a) prevented timely course withdrawal AND (b) affected only one or a subset of the student’s courses, not all courses. Students who wish to request hardship withdrawal from all courses in the term follow a different process as described below under the “Withdrawal for Reasons of Significant and Sudden Hardship.”
• Examples of circumstances for which course withdrawal after the deadline may be considered, when appropriate documentation is provided of severe, unforeseeable, and uncontrollable circumstances that prevented a student from withdrawing in a timely manner and affected only one or a subset of courses:
  • Death of close family member
  • Sudden illness or injury to the student or to a family member that required the student’s care
  • Extreme, sudden, and unexpected change in life circumstances that prevented the student from completing a specific course
  • Military deployment
• Examples of circumstances for which late course withdrawal is NOT appropriate:
  • Student forgot to withdraw in a timely manner
  • Student wished to take more time in the course to see how it would go
  • Student wishes to avoid a poor or failing grade in the course or preserve a GPA
  • Student wishes to avoid loss of scholarship or financial aid
  • Student has stopped attending the course for an unapproved reason
  • Student dissatisfaction with the course or instructor
  • Student is missing assignments, exams, etc.
  • Student has been found responsible for an academic integrity violation in the course or there is a pending case
  • Change of major
  • Student has no documentation of sudden, extreme circumstances that affected only one or a subset of their courses
• Process to request Course Withdrawal After the Deadline:
  • Students MUST meet with an academic advisor before submitting the request form 
  • Students MUST upload documentation of the sudden, extreme, unforeseeable circumstances as described above and an explanation of how their circumstance meets the criteria. In the event of medical-related documentation, the student is not to submit sensitive medical documentation, but instead should submit a letter from the Dean of Students Office stating that appropriate documentation is on file in their office. 
• Requests for course withdrawals after the deadline must be filed within one semester following the end of the term in which the course was attempted. For example, appeal for a withdrawal after the deadline from a Fall 2021 course must be submitted no later than the end of the Spring 2022 term. 
  • Requests for individual course withdrawals should be submitted via the Late Withdrawal Request Form. 
  • Requests for a withdrawal from all courses must be made through the hardship process of the Dean of Students deanofstudents@rowan.edu

• Students may use the same online form for Current Semester or University Withdrawal. 
  
  • Incoming Freshmen or new Transfer students that have deposited, but have changed their plans and no longer plan to attend Rowan, should not use this form. Please email admissions@rowan.edu directly to cancel your acceptance.
  • Note: No approvals/signatures are required for this request.
• A Current Semester Withdrawal will result in a "W" grade on the transcript for all courses in that term.
• A University Withdrawal can be submitted for an immediate withdrawal of the current term or for a future term.
  • If within the current term, it will result in a "W" grade on the transcript for all courses in that term. 
  • If for a future term, the courses will be dropped. 
• Students are still financially responsible for the charges associated with any withdrawn courses. 
• Withdrawal grades do NOT affect GPA.
• Credits from withdrawn courses count toward the student's attempted hours for the term only, allowing students to maintain their status (full-time/part-time) and eligibility to register for the following term.
• Students should meet with the Office of Financial Aid to determine if the withdrawal will affect their financial aid eligibility and/or result in a return of funds.
• Students are strongly urged to meet with their Instructor and/or Advisor before withdrawing to discuss any other options that may be available.
• Once the withdrawal period has passed, requests for a withdrawal from all courses must be made through the hardship process of the Dean of Students deanofstudents@rowan.edu.

• Please contact the Dean of Students Office to discuss hardship adjustments, at 856-256-4283 or deanofstudents@rowan.edu. 
• According to University policy, no refund of tuition and fees is granted after the Drop/Add  period. Only in rare and compelling circumstances would an exception be made. 
• Requests may be submitted online via the Hardship Appeal Request Form.