Registration - Adjustments

Registration - Adjustments

Registration - Adjustments

CHANGING/ADJUSTING YOUR REGISTRATION

Registration in a Rowan University course implies the student’s obligation to complete the course requirements.Non-attendance does not constitute a drop or withdraw. Neither non-attendance nor non-payment guarantee a student will be automatically dropped.  The student is financially and academically responsible for the timely and appropriate completion of any registration adjustment procedures.

We understand that, after initial registration, you may need to make adjustments to your course(s) for any number of reasons. Options for registration adjustments are listed below in the order in which they are available.

Registration Opens - Regular Drop/Add Period

  • Students may make their own online adjustments (www.rowan.edu/selfservice) once registration has opened for them and for the term and up through the end of the Regular Drop/Add period for the session/Part of Term in which the course appears.

Late Drop/Add Period

  • After the Regular Drop/Add period, students who are able to verify (via a faculty/staff signature) a legitimate reason for their  delay may submit a Late Drop/Add Form and request a manual registration adjustment be performed by the Registrar.
  • Late Drop/Adds cannot be performed online in Self Service.

NOTE: See below for information about adding a "Late-Start Course." Forms are not required.

 

Regular Course Withdrawal Period

  • After the Regular Drop/Add period, (overlapping with the Late Drop/Add period, and up to the 50% point of the Part of Term in which the course appears), students may obtain a Regular Withdrawal from a course by submitting the Course Withdrawal Form (PDF). to the Office of the University Registrar. Only a professor signature is required. Approval is guaranteed; however, professors must include on the form verification of the student's last date of attendance along with their signature.
  • Course withdrawals cannot be performed online in Self Service.
  • Once Course Withdrawal forms are received by the Registrar, manual withdrawals are performed by the office.
    • For Regular Course Withdrawals, the course remains on the transcript with a "W" grade and students are still financially responsible for the charges associated with the course. (Withdrawal grades do NOT affect GPA.)
      • Students are still financially responsible for withdrawals because they have taken a seat in the course that can no longer be replaced.
    • Credits from withdrawn courses count in the student's attempted hours for the term, but not the earned hours. This means that no credits from those courses apply to program completion; however they function such that for the term in which they appear, they count temporarily for purposes of full-time enrollment (if applicable), registration credit levels needed for the upcoming term, etc
  • It is vital that you consult with the Office of Financial Aid to determine how the withdrawal may affect you.
  • You are strongly urged to meet with your Instructor and/or Advisor before withdrawing to discuss any other options that may be available to you at that time.

Late Course Withdrawal Period

  • After the Regular Withdrawal period, (after the 50% point and up to the 75% point of the Part of Term in which the course appears),  students may obtain a Late Withdrawal from a course by submitting the Course Withdrawal Form (PDF). to the Office of the University Registrar. Both a professor and chair signature is required. Approval is guaranteed; however, professors must include on the form verification of the student's last date of attendance the proper withdrawal grade along with their signature. A Chair's signature is also required to confirm they are aware of the student's plan to withdraw.
  • Course withdrawals cannot be performed online in Self Service.
  • Once Course Withdrawal forms are received by the Registrar, manual withdrawals are performed by the office
    • For Late Course Withdrawals, the course remains on the transcript with a "WP" or "WF" grade (indicating a passing or failing grade at the time of withdrawal) and students are still financially responsible for the charges associated with the course. (Withdrawal grades do NOT affect GPA.)
      • Students are still financially responsible for withdrawals because they have taken a seat in the course that can no longer be replaced.
    • Credits from withdrawn courses count in the student's attempted hours for the term, but not the earned hours. This means that no credits from those courses apply to program completion; however they function such that for the term in which they appear, they count temporarily for purposes of full-time enrollment (if applicable), registration credit levels needed for the upcoming term, etc
  • It is vital that you consult with the Office of Financial Aid to determine how the withdrawal may affect you.
  • You are strongly urged to meet with your Instructor and/or Advisor before withdrawing to discuss any other options that may be available to you at that time.

Hardship Registration Adjustment Period

  • After the Late Withdrawal period, (after the 75% point of the Part of Term in which the course appears),  students must submit a Hardship Registration Adjustment Request Form (PDF) with appropriate documentation to the Office of the University Registrar.in order to request any manual registration adjustments be performed on their behalf.
    • Hardship forms can take 4 or more weeks to process and hardship adjustments are only granted when it is determined the student meets the outlined hardship conditions.
  • Hardship adjustments cannot be performed online in Self Service.
  • It may also possible to request a hardship registration adjustment at other times during a term if the hardship conditions have been met. Consult the form for details.
  • You are strongly urged to meet with your Instructor and/or Advisor before submitting a Hardship Form.

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Drop/Add Periods

(For specific Drop/Add dates/deadline, see the "Registration-related Dates Chart" for the term in question using the "Registration Dates & Deadlines" link in the left navigation bar under "Registration Information.")

  • If the course length/Part of Term in which the course appears is 3 weeks or shorter:
    • Regular Drop/Add dates are the first 2 business days of the session/Part of Term in which the course appears
    • Late Drop/Add dates are the 2 business days after the Regular Drop/Add deadline of the session/Part of Term in which the course appears
  • If the course length/Part of Term in which the course appears is over 3 weeks and up to and including 6 weeks:
    • Regular Drop/Add dates are the first 3 business days of the session/Part of Term in which the course appears
    • Late Drop/Add dates are the 3 business days after the Regular Drop/Add deadline of the session/Part of Term in which the course appears
  • If the course length/Part of Term in which the course appears is over 6 weeks and up to the full term (12-16 weeks):
    • Regular Drop/Add dates are the first 5 business days of the session/Part of Term in which the course appears
    • Late Drop/Add dates are the 5 business days after the Regular Drop/Add deadline of the session/Part of Term in which the course appears

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Notes about Drop/Add

  • About Drop/Add: Students are able to drop and/or add courses to their schedule on their own, online through Self Service (www.rowan.edu/selfservice), as soon as registration opens for that particular Part of Term (See "Registration Open Dates" at the top of this page), and all the way through to the end of the Regular Drop/Add period for the Part of Term in which the course appears. After that date, signed forms and manual adjustments are required by the Registrar.

 

  • Costs and Transcripts:
    • Drop/Add within deadlines: Dropping or adding a course means the course will be removed (drop) or added (add) to your official transcript. If officially dropped, tuition and fees associated with the course are cancelled. If officially added, tuition and fees associated with the course are added to your account, and would need to be paid within appropriate Bursar deadlines. For details regarding payment or any refunds due connected to an official drop and/or add, please review your online account and contact the Bursar's Office directly with any questions.
    • Drop/Add after deadlines: With the exception of the Special Drop/Add Option below, any Drops/Adds after the official deadline can only be performed with a fully-signed Late Drop/Add Form being submitted to the Office of the University Registrar. These are only acceptable during the Late Drop/Add period for the Part of term in which the course appears. If accompanied by a fully-signed form, these drops/adds will be processed (as far as costs and transcripts) as if they occurred within the official deadline. Click on the link to download the Late Drop/Add Form (PDF).
      • It is not possible to drop/add a course after the Late Drop/Add deadline. Students must either withdraw from the course (if necessary) or pursue a hardship request. In cases where a student withdraws from a course, the course remains on the transcript and the student is still responsible for all associated tuition and fees. Withdrawals can also affect your financial aid and count toward the number of times you are able to repeat the course. Please consult with your instructor/advisor carefully to determine the best option for you after the Drop/Add period has passed.
  • Special Drop/Add Option for courses meeting after Regular Drop/Add: If a course meets for the first time after the Regular Drop/Add period for the Part of Term in which the course is placed (which can sometimes happen due to weather and/or holidays), the Office of the University Registrar has a special Drop/Add option and will honor Drop/Add requests received from the student (in person, via email) for up to two business days after the first course meeting, and will process them (as far as costs and transcripts) as if they occurred within the official deadline. This special Drop/Add option applies ONLY to courses that fall into the same category - those that have met for the first time after the Regular Drop/Add period.

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Note about “Late-start” Courses: Most courses that fall within a term but begin after the start of the full term (“Late-start” courses) have registration open at the same time as the full term dates. Online adding and dropping for Late-start courses is usually possible during this time and up through the end of the Regular Drop/Add period for the full term. After that, registration usually remains open for a late-start course until the Regular Drop/Add period for the Part of Term in which the particular course appears; however, online adding and dropping is no longer possible.

  • To add or drop a "late-start" course, simply email registrar@rowan.edu including your name, Rowan ID, along with the CRN, title and term for the course – stating that this is a “late-start” course and requesting registration/dropping/adding. As long as you are within appropriate deadlines,* the Office of the University Registrar will manually process the request on your behalf and send you a confirmation email, copying the Financial Aid Office as well, since late-start drops/add could affect your aid.
  • *Note about deadlines: As long as registration is officially open (according to Part of Term and drop/add policy for the late-start course in question), only the student signature is required for processing, both adding and dropping is still permitted, and tuition and fee cancellations (if applicable) are processed. After those dates, a fully-signed Late Drop/Add Form with all appropriate approvals/signatures is required for processing.

 

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All-Enrollment Withdrawal - Withdrawing from all courses in a term or Withdrawing from the University

  • All-Enrollment Withdrawal Form (PDF) (Use this form if you are withdrawing from ALL coursework from a current or future term.)
    • All-enrollment withdrawals cannot be performed online in Self Service.
    • Once All-enrollment Withdrawals forms are received by the Registrar, manual withdrawals are performed by the office
      • For Withdrawals, the course(s) remain on the transcript with a "WP" or "WF" grade (indicating a passing or failing grade at the time of withdrawal) and students are still financially responsible for the charges associated with the course(s). (Withdrawal grades do NOT affect GPA.)
        • Students are still financially responsible for withdrawals because they have taken a seat in the course that can no longer be replaced.
      • Credits from withdrawn courses count in the student's attempted hours for the term, but not the earned hours. This means that no credits from those courses apply to program completion; however they function such that for the term in which they appear, they count temporarily for purposes of full-time enrollment (if applicable), registration credit levels needed for the upcoming term, etc
    • It is vital that you consult with the Office of Financial Aid to determine how the withdrawal may affect you.
    • Note: It is strongly recommended that you speak with your Advisor before withdrawing to determine if there are any other options. The final section of the form also lists other offices with whom you should first consult to ensure you are aware of the academic and financial consequences of your withdrawal.

 

 

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