Utilizing proxy access, Rowan University students can grant to designated indiviuals the ability to view certain student information via Self-Service Banner. The person being granted access to the student’s information is referred to as the “proxy”. Students may also permit access to other information beyond the proxy access through the completion of an authorization under the Family Educational Rights and Privacy Act (“FERPA”). However, subject to the exceptions outlined under FERPA, students themselves retain primary authority to grant or deny access to their records. If proxies wish to speak to Rowan University staff members, employees, or administrators, on any matter besides a matter that is administrative in nature, proxies should include students in that meeting and if proxies fail to do so, Rowan staff members, employees, and administrators may include the student in any meeting.

Students must initiate the proxy access process and fulfill each required step in order for the designated proxy to gain access to the Self-Service Banner portal. The required steps to establish Proxy access and consent are necessary to comply with the Family Educational Rights and Privacy Act (FERPA). After students complete the required steps, the designated proxies will receive a confirmation email with next steps.

Students and proxies should carefully review the information found here and the instructional videos included in the steps below, for more information.     

If a student’s record is flagged with a confidentiality indicator, it is viewed as a full stop for information sharing. This indicator makes the student’s directory information unavailable and the student will not show up on any public reports. When confidentiality is indicated, Rowan University faculty or staff will only speak directly to the student.                 

 *Please note:  After 10/1/21, paper FERPA authorizations are no longer considered valid, and the only authorizations Rowan University will honor are those that are active in the online system.