Student Employment

Student Employment

Student Employment

Rowan University provides several part-time work programs for our students through a variety of channels. These Work-Study programs are designed to help both students and the departments who employ them. Students in need of financial assistance are given the opportunity to earn money towards their educational expenses while gaining skills and knowledge that may aid them after graduation. More than 1,700 students participate in these programs each year.

Note on Fiscal Year Processing: Fiscal Year 2023 (7/1/2022-6/30/2023) will not open until the end of June. All student assignments will be mass terminated as of June 30th. A new EPAF must be created for all continuing student assignments using July 1st as the effective date.

Student Employment Information

Types of Student Employment
  • Federal Work Study (FWS): Available to students who have been awarded work-study as a part of their Financial Aid package. Students are awarded money based on financial need and can look for employment on campus and use those funds to be paid.
  • Institutional Work Study (IWS): Available to all full-time students. IWS funds are allocated to departments as a part of their annual budgets. Students can apply for employment in the departments and be paid as long as the department has funds available.
    • Note: Students may work both FWS and IWS positions but are encouraged to use their FWS funds first.
  • Student Hourly: Departments can hire students in a part-time temporary status using a budget or grant surplus.
  • Student Special Projects: One-time payment form used for any student project that is less than two weeks in length and is to be paid $500 or less. 
    • Note: Departments must submit the Student Special Project form at least one week prior to the project beginning in order to seek pre-approval from Human Resources for all Student Special Projects.
Types of EPAFs
  • New Student Assignment (NEWAGN): To be used for any student that has never worked for the University in any capacity before.
    • Note: When entering in a new EPAF, be sure to select All Jobs to view any previous jobs the student may have had. If there are any jobs listed, you cannot use the New Student Assignment (NEWAGN) EPAF and will need to use the Changing Student Assignment (CHGAGS) EPAF instead.
  • Changing Student Assignment (CHGAGS): To be used to make updates for student assignments (i.e. pay rate changes) OR to enter new assignments for students that have previously worked for the University.
  • Student Terminate Assignment: To be used to end a student assignment.
HIREtech & I-9s

All employees must have a valid I-9 on file in order to begin work. I-9s are completed electronically via the HIREtech I-9 system. To verify whether or not your new hire has a valid I-9 on file, please contact HR at hr@rowan.edu or 856-256-4134.

Student Employment Forms

Note: Do not send any copies of student documentation to Human Resources.

  • NJ W-4: Complete and submit to Payroll Services at payrollservices@rowan.edu
  • 2023 Federal W-4: Once the student’s assignment has been entered into the system, the student will complete their Federal W-4 through Self-Service Banner.
    • Log into Self-Service Banner
    • Select the Employee tab, then Employee Dashboard
    • Select Taxes
    • Select W-4 Employee's Withholding Allowance Certificate
    • Select the Update link near the bottom of the page.
    • Make any necessary changes and select Certify Changes.
  • Direct Deposit Authorization: To set up Direct Deposit, you’ll need your bank’s routing number and your account number. Once you have that information:
    • Log into Self-Service Banner
    • Select the Employee tab, then Employee Dashboard
    • Select Pay Information
    • Select Direct Deposit Information
    • Fill out the online form to set up your direct deposit.
    • Note: If you have any questions regarding Direct Deposit, please contact Payroll Services at payrollservices@rowan.edu or 856-256-4166.
  • Payroll Calendar
Resources
Student Employment Resources:

EPAF Resources:

Student Special Project Form & Resources: