Student Employment

Student Employment

Student Employment

Rowan University provides several part-time work programs for our students through a variety of channels. These Work-Study programs are designed to help both students and the departments who employ them. Students in need of financial assistance are given the opportunity to earn money towards their educational expenses while gaining skills and knowledge that may aid them after graduation. More than 1,700 students participate in these programs each year.

Note on Fiscal Year Roll: As of June 30, 2024, all active student assignments will be mass-terminated. If a student's assignment is being renewed for FY25, an Assignment Entry must be submitted via the Student Work Study Electronic Form in SSB. If there will be no gap in work for the student, the start date on the form will be July 1, 2024. 

HR will send out an email sometime in June announcing when submissions for FY25 may begin. Please do not submit assignment entries until this announcement is made.

Note on Hours: Students may work no more than 20 hours per week while classes are in session and are capped at 25 hours a week during Summer and Winter breaks. Summer hours begin at the end of the academic year and end August 31st. Departments must adhere to the 25-hour cap to ensure that students remain below the threshold for state benefits eligibility. This keeps Rowan University in compliance with federal and state rules and regulations as well as union rules regarding memberships.

For information on FWS students working over Summer/Winter breaks, please contact the Office of Financial Aid.

 

Student Employment Information

Types of Student Employment
  • Federal Work Study (FWS): Available to students who have been awarded work-study as a part of their Financial Aid package. Students are awarded money based on financial need and can look for employment on campus and use those funds to be paid.
  • Institutional Work Study (IWS): Available to all full-time students. IWS funds are allocated to departments as a part of their annual budgets. Students can apply for employment in the departments and be paid as long as the department has funds available.
    • Note: Students may work both FWS and IWS positions but are encouraged to use their FWS funds first.
  • Student Hourly: Departments can hire students in a part-time temporary status using a budget or grant surplus.
  • Student Special Projects: One-time payment form used for any student project that is less than two weeks in length and is to be paid $500 or less. 
    • Note: Departments must submit the Student Special Project form at least one week prior to the project beginning in order to seek pre-approval from Human Resources for all Student Special Projects.
  • Graduate Assistantships: Graduate Assistantships (GAs), Graduate Research Assistantships (GRAs), and Graduate Teaching Assistantships (GTAs) are available through the School of Graduate Studies. For more information on these, visit the School of Graduate Studies.
  • Resident Assistants/Resident Directors: Positions availble through Residential Learning and University Housing. For more information on these positions, go here.
Student Work Study Electronic Form

All hourly student assignments (i.e., FWS, IWS, etc.) are now processed via the Student Work Study Electronic Form in Self-Service Banner. This new electronic form is replacing the Student EPAF system previously used to enter student assignments. See below for the different uses for the Student Work Study Electronic Form. Full training resources for the electronic form can be found under the Resources tab. Please note that this new form is only to be used for hourly student assignments. All other student assignments (i.e., GAs, Fellows, RAs/RDs, Student Special Projects, etc.) will still be processed via their respective electronic forms.

Student Work Study Form Uses

  • Assignment Entry: Enter an assignment for a student. To be used when a student begins working in a department (regardless of whether or not the student has worked for the University before), changes position numbers (i.e., switching from FWS to IWS), or to renew their assignment for the new fiscal year.
  • Rate Update: Process a step increase or other rate change for a student assignment.
  • Termination: End a student assignment.

NOTE: If a student has never worked for the University before or has a gap in work history of one year or more, an I-9 may be required. Please reach out to hri9@rowan.edu to confirm whether or not your student has an I-9 on file and to request that one be initiated if necessary.

Go to Student Work Study Form

I-9s & Equifax I-9 HQ

All employees must have a valid I-9 on file in order to begin work. I-9s are completed electronically via the Equifax I-9 HQ system. To verify whether or not your new hire has a valid I-9 on file, please contact HR at hr@rowan.edu or 856-256-4134.

Student Employment Forms

Note: Do not send any copies of student documentation to Human Resources.

  • NJ W-4: Complete and submit to Payroll Services at payrollservices@rowan.edu
  • 2024 Federal W-4: Once the student’s assignment has been entered into the system, the student will complete their Federal W-4 through Self-Service Banner.
    • Log into Self-Service Banner
    • Select the Employee tab, then Employee Dashboard
    • Select Taxes
    • Select W-4 Employee's Withholding Allowance Certificate
    • Select the Update link near the bottom of the page.
    • Make any necessary changes and select Certify Changes.
  • Direct Deposit Authorization: To set up Direct Deposit, you’ll need your bank’s routing number and your account number. Once you have that information:
    • Log into Self-Service Banner
    • Select the Employee tab, then Employee Dashboard
    • Select Pay Information
    • Select Direct Deposit Information
    • Fill out the online form to set up your direct deposit.
    • Note: If you have any questions regarding Direct Deposit, please contact Payroll Services at payrollservices@rowan.edu or 856-256-4166.
  • Payroll Calendar
Resources
Student Employment Resources:

Student Special Project Form & Resources: