Resignation/Retirement Checklist

Human Resources now provides a digital form for employees to submit notice if they are voluntarily separating or retiring from Rowan University. This process replaces the practice of submitting documentation to HR directly via email or hard copy forms. The digital form consolidates what was previously a multi-step process to one that can be done all in one place, alerting the appropriate parties of an employee separating from the University. Please note: employees should provide a letter of resignation to their manager in addition to completing and submitting the online form.

Resignation/Retirement Digital Form
Employees must be provided notice of the following:
- This memorandum related to “Conflicts of Interest” laws of the State of New Jersey
- Instructions for claiming unemployment benefits
Human Resources will send COBRA and retirement plan information to the employee’s home address following termination. If there are any questions regarding benefits, email hr@rowan.edu.

IRT will:
- Set an automatic reply on the employee’s email account and direct individuals to directory.rowan.edu
- Remove employee’s name from any email group distribution lists and Rowan website
- Disable computer and any departmental systems access
- Disable phone extension and voicemail

Manager will:
- Notify Tracy Aspen Wolak, Assistant General Counsel at wolak@rowan.edu, if your employee was on any type of work visa.
- Remove the employee from all phone lists and building directories, and validate removal from Rowan websites or applications that the department uses.
- Remove any abandoned personal belongings in the employee’s work space
- Call the library at 856-256-4802 to ensure that the employee does not have any items outstanding due to the library.
- Return all technology assigned to the employee to IRT. IRT will return the equipment when the position is filled, if applicable.
- Collect the following items:
  - Keys (___office, ___building, ___desk, ___file cabinets, ___ other)
  - ID badge card
  - Business cards
  - Nameplate
  - Company cell phone
  - Laptop and all peripherals (monitor, keyboard, dock, etc.)
  - iPad
  - Tools
  - Uniforms
  - Other Rowan Owned Devices

- Remove the employee from all RIMS organizations.
- Enter job card into Page Up to requisition replacement, if applicable.
- Close out ePAR, if applicable.
- SOM employees should forward a Personnel Action Form to Shirley Randolph in Human Resources at randolphs@rowan.edu.