Voluntary Termination Checklist

Voluntary Termination Checklist

Voluntary Termination Checklist

Human Resources now provides a digital form for employees to submit notice if they are voluntarily separating or retiring from Rowan University.  This process replaces the practice of submitting documentation to HR directly via email or hard copy forms.  The digital form consolidates what was previously a multi-step process to one that can be done all in one place, alerting the appropriate parties of an employee separating from the University. Please note: employees should provide a letter of resignation to their manager in addition to completing and submitting the online form.
  • IRT will:
    • Disable the employee’s email account
    • Remove employee’s name from any email group distribution lists and Rowan website
    • Disable computer and any departmental systems access
    • Disable phone extension and voicemail
  • Manager will:
    • Notify Tracy Aspen Wolak, Assistant General Counsel at wolak@rowan.edu, if your employee was on any type of work visa.
    • Remove the employee from all phone lists and building directories, and validate removal from Rowan websites.
    • Remove any abandoned personal belongings in the employee’s work space.
    • Collect the following items:
      • Keys (___office, ___building, ___desk, ___file cabinets, ___ other)
      • ID badge card
      • Building access card
      • Business cards
      • Nameplate
      • Company cell phone
      • Laptop
      • iPad
      • Tools
      • Uniforms
      • Other Rowan Owned Devices
    • Remove employee from RIMS.
    • Enter job card into Page Up to requisition replacement, if applicable.
    • Close out ePAR, if applicable.
    • SOM employees should forward a Personnel Action Form to Sherry Serrano Lee in Human Resources at leese@rowan.edu.

Form Completed by: ____________________________________ Date: _________________