Minutes of December 20, 2004

University Senate Meeting
MINUTES
January 31, 2005
Science Hall - 126
In Attendance: Jim Abbott, Pat Alexy-Stoll, Herb Appelson, David Applebaum,
Bryan Appleby-Wineberg, Lorin Arnold, Joe Bierman, Greg Biren, Lori Block, Kate
Boland, Larry Butler, Bill Carrigan, Bruce Caswell, Jay Chaskes, Joe Coulombe,
Roberta DiHoff, Richard Earl, Robert Fleming, Tom Fusco, John Gallagher, Kathy
Ganske, Dorie Gilchrist, Judy Holmes, Gabriela Hristescu, Karlton Hughes,
Cristina Iftode, Ihsan Isik, Martin Itzkowitz, Frances Johnson, David Klassen,
Lee Kress, Phillip Lewis, Mark Matalucci, Robin McBee, Ellen Miller, Eric Milou,
Janet Moss, Esther Mummert, Jim Newell, Joe Orlins, Anne Philips, Robi Polikar,
Kathryn Quigley, Natalie Reaves, Tanya Schmidt, Charles Schultz, Karen Siefring,
Christopher Simons, Kathleen Small, Edward Smith, Rob Sterner, Don Stoll, Eileen
Stutzbach, Skeffington Thomas, Mary Beth Walpole, Michael Weiss, Barbara
Williams, Hong Zhang
Not in Attendance/Represented by Alternate: Mary Marino represented by Gabby
Lissellla, Sandy Tweedie represented by Jeff Maxson
Not in Attendance: Kristyn Kuhlman, Denyse Lemaire, Bob Newland, Lizziel
Sullivan, Tricia Yurak
Motion to approve agenda, seconded and carried.
Motion to approve minutes of December 20, 2004 meeting, seconded and carried.
I. Committee Reports
Curriculum: Eric Milou
Curriculum Proposals (to be voted on):
SCC#04-05-701 Sociology Specialization in Applied Sociology C U
new specialization
Motion to approve the above curriculum proposal, seconded and carried.
Curriculum Announcements (No vote necessary):
SCC#04-05-600 Foreign Languages Spanish American Civilization & Culture A
U require as prereq-upper level crs
SCC#04-05-601 Philosophy/Religion Epistemology A U new non
gen-ed
SCC#04-05-603 Foreign Languages Zulu I B U new course for Gen
Ed Bank
SCC#04-05-605 Foreign Languages Zulu II B U new course for Gen
Ed Bank
Eric introduced the General Education Proposal Review Committee (GEPRC) and
procedures for processing general education curriculum proposals:
General Education Proposal Review Committee (GEPRC)
COLLEGE NAME DEPARTMENT
FPA Bryan Appleby-Wineberg Music
LAS: Math/Science David Klassen Physics/Astronomy
LAS: Humanities Ellen Miller Philosophy/Religion
LAS: Social Sciences Mark Chapell Psychology
Engineering Kevin Dahm Chemical Engineering
Business Kathleen Pereles Management/MIS
Communication Carl Hausman Journalism
Education Nick Schmelz Elementary/Early Childhood
Professional Staff Carol Eigenbrot CAP
Library Judy Holmes
AFT
Ex officio member Muriel Frierson Registrar
Motion to approve committee, seconded and carried.
PROCEDURES FOR GEN ED PROCESS C:
1. The original (printed) worksheet and General Education Process C cover
page must be sent to the Senate Office by February 11th. No copies are needed.
Forms can be found at: http://www.rowan.edu/president/senate/test.html
2. An electronic copy of the worksheet only (either the Excel or Word
version) must be emailed as an attachment to Eileen Stutzbach,
stutzbach@rowan.edu, by February 11th. Eileen will post all departments'
proposals at:
http://www.rowan.edu/president/senate/curriculum_proposal/current_proposals/inde
x1.html
Motion to approve the nominees to the General Education Proposal Review
Committee, seconded and carried.
COLLEGE NAME DEPARTMENT
FPA Bryan Appleby-Wineberg Music
LAS: Math/Sci David Klassen Phys/Ast
LAS: Humanities Ellen Miller Phil/Rel
LAS: Social Sciences Mark Chapell Psychology
Engineering Kevin Dahm Chem. Eng.
Business Kathleen Pereles Mgt/MIS
Communication Carl Hausman Journalism
Education Nick Schmelz Elem Ed/Early Chi.
Professional Staff Carol Eigenbrot CAP
Library Judy Holmes
AFT
Ex officio member Muriel Frierson Registrar
Technological Resources: Gabriela Hristescu
Garbiela introduced the revised Web Policy, with highlighted paragraphs
indicating the current revisions:
Web Policy
I. Introduction
The purpose of the Rowan University Web Site is to serve as an informational and
educational resource to the campus community as well as the world. Rowan
supports the use of the Web by its students, faculty and staff as a tool of
communication, information access and learning.
The Rowan University Web Policy establishes standards of aesthetics, editorial
quality, consistency and accuracy for Rowan's Web Site while ensuring freedom of
speech and encouraging creativity. The policy also sets guidelines for the
efficient and appropriate use of shared computer resources.
The Rowan University Web Site is a diverse compilation of all aspects of campus
life. While it is important to reflect our diverse community, it is also
essential that the Rowan Web Site links all aspects of this community in a
professional manner, consistent with the University's Mission and image. A
level of consistency must be maintained amongst all "Official" Web Sites/Pages
and for this reason there are a number of technical, aesthetic and content
guidelines to which Rowan Web Site/Page creators and managers must adhere.
All Rowan University Web Sites/Pages, both "Official" and "Unofficial", are
managed by Rowan University Web Development within the division of Information
Resources (IR). All maintenance and development of Web Sites/Pages, as well as
enforcement of Web Policy guidelines, is conducted by Web Development. The Web
Coordinator oversees Rowan University Web Development under the guidance of the
Associate Provost for Information Resources and the Web Oversight Committee.
This committee meets each semester and whenever necessary to discuss the Web
Policy, violations of the policy, and/or any other immediate or long-term Web
issues. (See Section III, Web Oversight and Management, for more detailed
information.)
This policy is likely to change frequently due to the ever-changing nature of
technology and the Internet.
II. Types of Web Sites/Pages
There are two types of Web Sites/Pages: "Official" and "Unofficial."
"Official" Web Sites/Pages represent the University and are intended for the
official day-to-day business functions and communication/marketing efforts of
the University. These sites must comply with specific University guidelines and
must go through a review process conducted by Rowan University Web Development.

"Unofficial" Web Sites/Pages reflect the personal views and interests of
individual faculty, students or staff and do not require official approval.
Such Web Sites/Pages must, however, adhere to specific guidelines as set forth
by this policy and are permitted as long as the author complies with existing
local, state and federal laws, as well as Rowan University policies and
procedures.
Official Web Sites/Pages· Rowan University Home Page· Administrative
Offices Web Pages· Academic Administrative Offices Web Pages· College
Web Pages· College Departmental Web Pages· University Sports Web Pages ·
University Library Web Pages· Rowan University Alumni Association
Unofficial Web Sites/Pages· Faculty Member Academic Pages · Faculty
Member Personal Pages· Staff Personal Web Pages· Student Personal Web
Pages· Clubs & Organizations Web Pages(Those clubs and organizations
officially sanctioned by the Rowan University Student Government Association,
SGA)

A. Official Rowan University Web Sites/Pages
1. Definition:
Any Web Sites/Pages that are part of the business functions and
communication/marketing efforts of the University, as well as those representing
any aspect of academic, administrative, or campus/student life at Rowan
University, are considered "Official" Web Sites/Pages. These Web Sites/Pages
must meet specific design and content guidelines as set forth by the Web
Oversight Committee. All Official Web Sites/Pages must use the Official Rowan
University Web Template(s) unless otherwise approved by the Web Oversight
Committee. Please contact Rowan University Web Development regarding use of the
Official Web Template(s).
Official Web Sites/Pages include Rowan's home page and all Web Sites/Pages of
offices and/or departments governed by the Office of the President, the Office
of the Provost, the Division of Administration and Finance, the Division of
Budget and Planning, the Division of University Advancement and the Division of
Student Affairs.
All of these Web Sites/Pages are obligated to comply with all existing design
and content guidelines outlined in the Rowan University Web Policy and must use
the highest standard of design as set forth by the Web Oversight Committee.
Rowan University Web Development must verify that the Web Site/Page has met the
design and content guidelines before going "live" on the Rowan University Web.
2. Design and Content Guidelines:
To ensure consistency in quality and message, Web Sites/Pages must use the
Official Rowan University Web Template(s) designed by Rowan University Web
Development. These templates have been created in an effort to maintain the
overall image of Rowan University and are subject to change at any time. Rowan
University Web Development must be consulted in the development of all Official
Web Sites/Pages. These Web Sites/Pages must be created and implemented in
accordance with the following list of requirements.
Required Information
· Full name of "Rowan University" on the site's home page and in the browser
title of each Web page. "Rowan," "Rowan College," and any other use of an
outdated name/logo of the school are prohibited.
· Every page should have a link to the Rowan University home page and should
be listed in text as "Rowan University Homepage".
· Every page should have a link back to the Division, Department, Office or
College home page from which it originated.
· Images used on sites must be copyright and/or trademark free, or proper
authorization must be obtained for the use of the images on the site. Graphics,
video, audio or text created by another entity may not be placed on a Web
Site/Page without demonstrated permission of the artist or author. (Please see
Section VII.B - Copyright and Use of Images, page 10 for additional
information.)
· All photographs, other than those taken by a University Publications,
University Relations or University Marketing approved photographer, must be
approved by Rowan University Web Development before being placed on an Official
Web Site/Page.
· Use of the Rowan University Logos must be in accordance with the Office of
University Publication's Graphic Standards Policy. Operating an academic and/or
administrative web site/page does not grant that office the right to create its
own logo for the web. The Rowan Web Site is merely an electronic form of
publication for the University and in turn, the same rules of general print
publication apply. Proper use of the Rowan University logo, as determined by
University Publications however, is permitted.
· Clear identification of the Division, Department, Office or College should
be on each page of the site.
· Contact Information for the Division, Department, Office or College should
be on each page of the site: This includes the mailing address, phone number,
fax number and email address as it appears below.
Name of Department
Rowan University
Building
201 Mullica Hill Road
Glassboro, New Jersey 08028
phone · 856.256.xxxx / fax · 856.256.xxxx / email · x@rowan.edu
· Official Rowan University Footer on the bottom of the page as it appears
below:
Rowan University o 201 Mullica Hill Road o Glassboro, New Jersey
08028Phone / 856.256.xxxx o Contact the x@rowan.edu with questions or
comments.©2004 Rowan University. All Rights Reserved.
To more clearly identify those Web Sites/Pages that are considered "Official,"
it is mandatory that the above footer appear on any and all Official Web
Sites/Pages on the Rowan Web. A dynamic footer in the format presented above,
including copyright information, is available for use through Rowan University
Web Development, as well as a dynamic "date last-modified" tag.
· Hypertext Links should be "spelled out," for example instead of a link
that states "Email Us" which directly opens up your emailing software, make the
link say, "Email us at x@rowan.edu" with the address being the link. This
eliminates confusion for the user.
· All Official Web Sites/Pages must be in compliance with Section 508 of the
Rehabilitation Act (Amendments to the Americans with Disabilities Act) and use
features that make Web Sites/Pages accessible to disabled users.
As a result of this law, all Official Web Sites/Pages must follow the following
guidelines:
o All images and animations must be accompanied by the ALT attribute of the
HTML image tag.
o No Web Site/Page will be built using frames.
o No Web Site/Page will use image maps.
o All Web Sites/Pages must be created initially in HTML. Web Sites/Pages
created in Flash can only be used as secondary pages to the HTML site. Both the
HTML and Flash site must contain identical information and be equally as
developed as judged by Rowan University Web Development.
(Please see Section VII.A - Compliance with the Rehabilitation Act-Section508 of
the Americans with Disabilities Act, page 9 for additional information.)
3. Submission and Approval Process:
Official Web Sites/Pages must be reviewed and approved by the department chair,
unit manager, college dean and/or local webmaster, including updates and
revisions. The manager/chair and/or local webmaster must then forward the
proposed page or revision to Rowan University Web Development, who will ensure
the Web Site/Page meets all design and content guidelines. Once approved, the
Web Site/Page will be stored on the server(s) and/or linked to the Rowan
University Web Site.
B. Unofficial Rowan University Web Sites/Pages
1. Definition:
Any Web Sites/Pages that reflect the personal views and interests of individual
faculty, students or staff, including faculty academic pages and student clubs
and organizations, are considered "Unofficial" Web Sites/Pages and must meet
specific design and content guidelines (see Section B.2.a) but are not subject
to the approval process. Faculty, students and staff are encouraged to develop
Unofficial Web Sites/Pages to link to the Rowan University Web Site so that a
comprehensive view of the University is offered. Rowan University Web
Development will link Unofficial Web Sites/Pages to appropriate, previously
created categories within the Rowan Web Site, if the basic criteria for
Unofficial Web Sites/Pages are met. Faculty, staff and students creating
Unofficial Web Sites/Pages must comply with the Rowan University Web Policy, the
Rowan Computer Use Policy and existing local, state and federal laws.
a. Faculty/Staff:
All faculty and full-time staff are entitled to network account space for the
creation of a Web Site/Page. A complete list of those faculty and staff members
with "public.www" accounts is available at: http://users.rowan.edu. Faculty and
staff are encouraged to use their Web space as a tool for information delivery,
education and research, in compliance with existing Rowan University policies
and procedures, and local, state and federal laws.
b. Students:
All enrolled students are entitled to network account space for the creation of
a Web Site/Page. A complete list of those students with "public.www" accounts is
available at: http://users.rowan.edu. Students are encouraged to use their Web
space as a tool for information delivery, education and research, in compliance
with existing Rowan University policies and procedures, and local, state and
federal laws.
c. Student Organizations:
All clubs and organizations, chartered within Student Government Association
(SGA), are entitled to network account space for the creation of a Web
Site/Page. A list of all currently chartered, and petitioning for charter,
clubs and organizations is located at http://www.rowan.edu/clubs. Links are
provided from that page to the sites of those clubs and/or organizations
chartered by the Student Government Association (SGA). Those clubs and/or
organizations petitioning for charter are not linked and do not receive network
Web space.
Rowan Advisors to chartered Student Government Association (SGA) organizations
must approve the organization's Web Site/Page before Web Development will
consider them for publishing. Organizations that have academic affiliations
must get approval from college deans before submission for consideration. The
Rowan Advisor for the organization must serve as the manager for the page,
ensuring the information is kept current from year to year. For this reason, he
or she must contact Rowan University Web Development for access to the site or
to have read/write access granted for a student to work on said site.
2. Design & Content Guidelines:
While it is not necessary for authors of Unofficial Web Sites/Pages to receive
approval before publishing their Web Sites/Pages on the Rowan University Web,
there are specific guidelines that must be met. Students, faculty and staff
maintaining Unofficial Web Sites/Pages, including student organization Web
Sites/Pages, should be created and implemented in accordance with the following
requirements:
a. Required Information
· All Unofficial Web Sites/Pages must include the name and e-mail address of
the individual responsible for managing it.
· All Unofficial Web Sites/Pages will have a pre-set, text disclaimer that
will appear on the far bottom of each page. The servers will automatically
generate this disclaimer each time an html page is created within a
"public.www". It will state the following:
"This personal Web Site/Page has not been reviewed and/or endorsed by Rowan
University. The views and opinions expressed on this Web Site/Page are those of
the Web Site/Page author(s) only and in no way reflects the views and/or
opinions of Rowan University. For more information please visit:
http://www.rowan.edu/webpolicy/disclaimer". (Please see Section VII.C -
Disclaimers, page 10 for additional information.)
· Images used on web sites/pages must be copyright and/or trademark free, or
proper authorization must be obtained for the use of the images on your web
site/page. (Please see Section VII.B - Copyright and Use of Images, page 10 for
additional information.) Use of the Rowan University logo on syllabi and/or
other academic/class materials that are then published on a web site/page is
permitted. Users though must follow logo-use guidelines as set forth by the
Office of University Publications.
b. Prohibited Information
· Unofficial Web Sites/Pages should not contain photographs, logos, graphics
or other copyrighted material from the Rowan University home page or any
Official Rowan University Web Sites/Pages, unless approved by University
Publications. Use of the Rowan University logo on syllabi and/or other
academic/class materials that are then published on a web site/page however is
permitted. Users though must follow logo-use guidelines as set forth by the
Office of University Publications.
· Unofficial Web Sites/Pages cannot in any way be created for commercial
use. (Please see Section VII.D - Commercial Use {Includes Advertising,
Fundraising & Sale of Web Space}, page 10-11 for additional information.)
· Graphics, video, audio or text created by another entity may not be placed
on a Web Site/Page without demonstrated permission of the artist or author.
(Please see Section VII.B - Copyright and Use of Images, page 10 for additional
information.)
III. Web Oversight and Management
While several different departments advise on the state of the Rowan University
Web Site, Rowan University Web Development within the Division of Information
Resources (IR) is its design, maintenance and management control center. In
addition, IR manages all resources and technical issues concerning Web email
accounts, Web space, University servers and system configurations. University
Relations and University Marketing play a major role in supplying content for
the Web site, including news and events listings, as well as content for the
Rowan University Home Page.

The Web Oversight Committee meets at least each semester and periodically
reviews the site and makes decisions about policy issues and violations of the
Web Policy. This committee includes representatives from Admissions, Information
Resources, University Marketing, University Publications, University Relations,
the University Senate and Student Government Association. Additional
representatives may be invited to advise on a particular issue but are not
considered official members of the committee and so they cannot vote on a
particular issue.
Rowan University Web Development will conduct a quarterly review of all Official
Web Sites/Pages to monitor compliance with Web policy rules. Should a site not
pass compliance, written correspondence will be sent to the "webmaster" and the
departmental/organizational chair of that Web site. The "webmaster" and/or
departmental/organizational chair will then have approximately fifteen days to
make the appropriate corrections, etc. to the site. If, within fifteen days,
there is no return correspondence to Rowan University Web Development, IR will
have full authority to remove the Web site from the Rowan University Network.
If a Web Site/Page contains content objectionable as prohibited by local, state
and/or federal law, it will be removed immediately from the network by IR.
Written correspondence will be sent to the "webmaster" and the
departmental/organizational chair of that Web site. The "webmaster" and/or
departmental/organizational chair will then have approximately fifteen days to
make the appropriate corrections, etc. to the Web Site/Page if they would like
it to be reinstated on the Rowan University Network. If the "webmaster" and/or
departmental/organizational chair does not agree with the actions, they will
have the ability to appeal. (Please see Section V. - Appeals Process, page 9
for additional information.)
IV. Complaints or Violations of Policy
Complaints about the content of material on any of Rowan's Official or
Unofficial Web Sites/Pages should be directed to Rowan University Web
Development in IR. If the Web Oversight Committee agrees that a complaint is
valid and constitutes either temporary or permanent removal from the Rowan Web,
the Web Coordinator will send a written correspondence to the "webmaster" and
the departmental/organizational chair of that Web site. The "webmaster" and/or
departmental/organizational chair will then have approximately fifteen days to
make the appropriate corrections, etc. to the site. If, within fifteen days,
there is no return correspondence to Rowan University Web Development, IR will
have full authority to remove the Web site from the Rowan University Network.
Official & Unofficial Web Sites/Pages
Official and Unofficial Web Sites/Pages may be removed from the Rowan University
Web Site if Rowan University Web Development, under the advisement of the Web
Oversight Committee and department manager or dean, determines a page's content
violates existing local, state or federal laws and/or existing University
policies. Violations that may be cause for removal include but are not limited
to:
· Distribution of chain letters, posting of materials and broadcasting to
lists of individuals in such a manner that might cause congestion of the network
· Violating copyright and/or licensing infringement
· Incapacitating, compromising or destroying University resources
· Violating local, state or federal laws
· Advertising commercial services or products. (Please see Section VII.D -
Commercial Use, page 10-11 for additional information.)
· Using a Web site for commercial use, personal business or personal gain
(Please see Section VII.D - Commercial Use, page 10-11 for additional
information.)
· Secretly acquiring and/or publishing private or confidential information
without the user's permission (i.e.: directory information, student records or
addresses, etc.)
· Purposely introducing a virus, malware or other malicious programs to a
University computer or network.
In cases where there is a violation of applicable laws or policies, Rowan
University Web Development will convene a hearing where the Web Oversight
Committee and appropriate managers and/or deans will review the matter.
Based on the findings, the Committee can immediately suspend individual access
privileges and/or remove links to the Rowan University Network and Web Site. The
Web Oversight Committee may refer the case to other offices, which may take
additional action. The author of such a Web Site/Page will have the ability to
appeal the decision. (Please see Section V. - Appeals Process, page 9 for
additional information.)
V. Appeals Process
Individuals whose Web Sites/Pages have been removed or whose access to the Rowan
University Network has been suspended by the Web Oversight Committee may appeal
the decision directly to the Associate Provost of Information Resources or to
the Office of the Provost. Either of them may override the Web Oversight
Committee's decision. Those wanting to appeal a removal or suspension have
thirty days from the date their Web Ste/Page was removed to file an appeal.
After thirty days, all claims will be considered invalid.
VI. Departmental Responsibilities
Colleges, departments and administrative offices are encouraged to create
Official Web Sites/Pages, but with that comes the responsibility of continued
maintenance. Careful thought should be given to this before the project is
begun. If a Web Site/Page cannot be maintained in a content-dependent,
reasonable amount of time, it will be removed, as this ultimately has an adverse
effect on the image of Rowan University.
Colleges, departments, and offices that have Web Sites/Pages are strongly
encouraged to appoint a "page manager." This person will periodically review the
Web Site/Page and update the information as needed (at the beginning and end of
each semester at a minimum).
Because Web Sites/Pages must follow certain guidelines, any administrative
office or department interested in creating a Web Site/Page should first consult
with Rowan University Web Development for directions and guidance.
There is a list of required information that must appear on an Official Web
Site/Page in order for it to qualify to be published. (Please see Section
II.A.2 - Official Web Sites/Pages - Design and Content Guidelines, page 3-5 for
additional information.)
VII. Supplementary Policy Resources
A. Compliance with the Rehabilitation Act - Section 508 of the Americans with
Disabilities Act
As a federally funded institution, Rowan University is required to create and
maintain Web Sites/Pages that are accessible by all people, including those with
physical disabilities. For this reason, Official Web Sites/Pages must be in
compliance with the ADA and use features that make Web Sites/Pages accessible to
disabled users. (Please see Section II.A.2 - Official Web Sites/Pages - Design
and Content Guidelines, page 3-5 for additional information.) Authors of
Unofficial Web Sites/Pages, while not required to use these specific elements,
are encouraged to follow the same guidelines.
For additional resources available from the Web Accessibility Initiative, Web
Site/Page authors should consult http://www.w3.org/WAI.
B. Copyright and Use of Images
All Web Site/Page authors must comply with U.S. laws governing copyrights. Any
violation of copyright or any other law is the sole responsibility of the Web
Site/Page author. It is safest to assume that copyright laws that apply to
printed material also apply to online publishing.
Authors may not scan or use images from any part of the Rowan University Web
Site or Rowan University print publications without prior written permission
from Rowan University Web Development and Rowan University Publications. Prior
written permission from the copyright holder(s) of any other use of images is
also necessary when it applies to off-campus publications. The Rowan
University Logo may be used on syllabi and/or other academic/class materials
posted via the Rowan web. Use of the Rowan University logo must be in
accordance with the Office of University Publication's Graphic Standards Policy.
Web sites/pages that do not comply with these rules will be subject to removal.
C. Disclaimers
Rowan University provides personal Web space for students, faculty and staff as
a forum for teaching, learning and communication. The contents of both the Web
Sites/Pages themselves and/or of material accessed via links to other pages may
contain material that some may find unacceptable. The University does not accept
any responsibility or liability for information found on Unofficial Web
Sites/Pages. Authors are solely responsible for the content and organization of
information they post, even if such information is accessed through Rowan
University servers. Anyone who provides a link to a Web Site/Page beyond the
University may be held responsible if the content violates University policy
and/or any existing local, state and/or federal laws. For this reason all
Unofficial Web Sites/Pages will have a pre-set, text disclaimer that will appear
on the far bottom of each page. The servers will automatically generate this
disclaimer each time an html page is created within a "public.www". It will
state the following:
"This personal Web Site/Page has not been reviewed and/or endorsed by Rowan
University. The views and opinions expressed on this Web Site/Page are those of
the Web Site/Page author(s) only and in no way reflects the views and/or
opinions of Rowan University. For more information please visit:
http://www.rowan.edu/webpolicy/disclaimer."
D. Commercial Use (Includes Advertising, Fundraising & Sale of Web Space)
Definition:
Commercial Use in this arena is defined as any technique or practice used to
bring about personal gain or profit. Examples of commercial use include but are
not limited to: fundraising, sale of Web space to advertisers, partnerships
with external commercial Web Sites/Pages, etc.
Using the Rowan University Web Site in any way for personal gain or profit is
strictly prohibited, per the State of New Jersey's IT Policy, "Acceptable Use of
the Internet for New Jersey State Agency Employees and Other Users." Any
private commercial use of Rowan University Web Sites/Pages must be pre-approved
pursuant to existing University policies and procedures regarding outside
employment activities. This applies to both "Official" and "Unofficial" Web
Sites/Pages. No Web Site/Page shall be used to generate charitable or noncharitable
funds without the expressed, written consent of the Web Oversight
Committee. Rowan University faculty, staff and students involved in enterprises
distinct from their RU role(s) are cautioned explicitly that advertising of
those other enterprises via RU's Internet resources and/or the rowan.edu domain
signature is prohibited.
a. Linking to Off Campus Web Sites/Pages
Links from Rowan University Web Sites/Pages to Web Sites/Pages located outside
of the Rowan University domain does not imply endorsement of the service(s),
information, or product(s) offered through the linked Web Sites/Pages by the
University. Rowan University accepts no responsibility for the content of Web
Sites/Pages or graphics that are linked from Rowan Web Sites/Pages. However, Web
Site/Page authors should consider that such links, even when clearly labeled,
can be misinterpreted as being associated with the University. Links to Web
Sites/Pages where you have a personal monetary interest are likely to violate
policies and procedures regarding commercial use and outside employment
activities and should be avoided. In addition, any techniques used to conceal
Web Site/Page and content sources in order to host and/or embed off-campus Web
Sites/Pages within the rowan.edu domain is not permitted.
VIII. Existing Related Policies
As a public institution of higher learning, many local, state and federal rules
apply to the Web Sites/Pages on the Rowan University Network. These include, but
are not limited to, the following:
· Acceptable Use of the Internet for New Jersey State Agency Employees and
Other Users
· Copyright, "Fair Use", and Intellectual Property Rights
· Federal Family Education Rights and Privacy Act (FERPA)
· Federal Computer Intrusion Laws
· Federal Computer Abuse Amendment Act (§ 1030. Fraud and related activity
in connection with computers)
· Federal Electronic Communications Privacy Act
· Americans with Disabilities Act
· Section 508 of the Federal Rehabilitation Act
· Rowan University Code of Ethics
· Rowan University Conflict of Interest/Outside Employment Policy
· Current Rowan University Faculty/Professional Staff Handbook
· Current Contract for AFT full-time/part-time staff
These laws, as well as other laws, must be adhered to in conjunction with all
pre-existing Rowan University policies and procedures, such as those listed
above and others such as, peer review of research results, acceptable use of
campus computing technology resources, development of publications, news media
relations and official University announcements.
Failure to adhere to these local, state and federal laws and the policies
described herein may ultimately lead to revocation of the privilege to use Rowan
University computing resources.
IX. Staff Available for Web Development Consultation
Web Development
Division of Information Resources
Memorial Hall
856.256.4410
mailto:webmaster@rowan.edu
X. Questions About the Web Policy Should be Directed to
The Office of the Associate Provost
Division of Information Resources
Memorial Hall
856.256.4401
mailto:ir@rowan.edu
Motion to extend web policy discussion for 5 minutes, opposed.
Motion to approve page 4, paragraph 6, seconded and carried (Required
Information), seconded and carried.
Motion to approve page 7, paragraph 4 (Required Information, and paragraph 5
(Prohibited Information) seconded and carried.
Motion to approve page 10, paragraph 5 (b. Copyright and Use of Images),
seconded and carried.
Motion to approve language change page 8, paragraph 5, line 6 (IV. Complaints or
Violations of Policy) to read as "The "webmaster" and/or
departmental/organizational chair will then have fifteen business days to make
the appropriate corrections, etc., to the site, and to approve line 8 as "If,
within fifteen days, there is no return correspondence to Rowan University Web
Development, IR will have full authority to remove the Web site from the Rowan
University Network, but contents to be archived", approved and carried, 3
abstained.
University Budget & Planning: Robert Fleming
There are no anticipated problems with the University budget for this fiscal
year, but there may be changes for the upcoming year. There are anticipated
increases to be requested for departmental funding which will affect next year's
budget. The effect of the 9 hr faculty load has not been determined, and will
depend on the number of faculty who apply and are approved.
Professional Ethics and Welfare Committee: Barbara Bole-Williams
Below is a summary of the Committee's fact-finding process:
A. Taping of Senate Meetings
1. Taping of University Senate meetings have been considered as a memory
aide, but the Attorney General's Office views them as historical documents.
2. The written minutes are the official document of the Senate's business.
3. Senate is subject to OPRA (Open Public Records Act) and if a copy of the
taped session is requested, the Senate is obligated to provide it. There should
be options for how the copy is provided, i.e., 1) individual can listen to the
tape, or 2) a copy of the tape can be made, or 3) the taped session can be
transcribed and the party requesting the information would then be responsible
for paying for the transcription. (Under OPRA, obtaining a copy of the tape
cannot be financially unduly restrictive.)
B. What to do with the existing tapes that are located in the University Senate
Office?
1. After conferring with the NJ Attorney General's office, the tapes cannot
be destroyed because they are considered government records.
2. As a result of consultation with the Internal Audit office at Rowan who
interprets the schedules for destruction of records under the Government Records
Retention Act, confirms tapes must be maintained.
C. The Senate can determine if meetings should continue to be taped.
1. Attorney General advises Senate not to tape meetings.
2. If continue to tape, Senate can elect to make a motion to "go off the
record" and stop the tape.
3. If continue to tape, President should make an announcement at beginning of
meeting that it is being taped.
Motion to cease recording Senate meetings, favored and carried by 35, 15
opposed, 5 abstained.
Campus Master Plan: Joe Orlins
The company contracted to develop campus plans, Sasaki, will hold an Open Forum
on February 15, at 1:30 PM, in Rowan Hall.
The University was successful in its pursuit of the property on Rt 322 for
campus expansion, but Wal-Mart is expected to appeal. A judge will determine
the final cost of the land.
Academic Policies & Procedures: Lorin Arnold
Changes regarding policy on age of coursework:
Whereas the current inconsistency at Rowan with regard to the age of coursework
accepted as General Education credits in various programs is confusing to
students and provides preferential treatment for some students, and
Whereas Rowan University seeks to treat all students equally, and
Whereas the Articulation Agreement of NJ indicated that we will take all general
education Credits of students who receive an AA or AS in the equivalent program
type (AA to BA, AS to BS) without limitation on the age of the degree, and
Whereas programs should be allowed to specify the age of courses within core
requirements for the major/minor/concentration/specialization in order to be
sure graduates have an adequate education in their area of study,
Be it resolved that approved general education courses, whether transfer or
internal, shall be accepted to fulfill general education requirements regardless
of age of credits. Core courses, as well as specified General Education
courses, that are required as prerequisites for other classes within the
major/minor/concentration/specialization may be restricted by age. However,
individual programs should specify clearly the age of credits they will accept
into the core requirements of their major/minor/concentration/specialization.
Motion to approve amendments to December minutes, seconded and carried, 2
opposed.
COMMITTEE REPORTS Submitted to Senate:
Learning Outcomes Assessment: Don Stoll
The LOAC committee met in December and approved the revised Goals and Action
Plan requested by the Provost's Office that the Provost's office subsequently
approved. As a result the "Core Faculty Group," consisting of Roberta Harvey,
Kathleen Pereles, and Don Stoll, was formed and charged with generating a
strategic plan to bring the practice of learning outcomes assessment into the
culture of the university. The committee also planned a retreat to be scheduled
early in the spring semester.
Sabbatical Leave: John V Gallagher
The committee completed its deliberations. Letters are going out to applicants
telling them of their status in the process. At present, the committee will
recommend 22 semesters of leave to the President. An additional semester will be
taken by an applicant from the deferred pool. He applied when semester leaves
were fully funded at 100% salary.
As you may know, fiscal problems made it necessary for the University to
withdraw the 100% salary level of funding one semester sabbatical leaves.
Thirteen peers decided to defer their previously approved leaves, hoping for
restoration of the 100% salary. That will not occur. This fall, the 13 were
offered the options of 1) taking their leave at 75% salary (State contract)
either AY 2006 or AY 2007; 2) refusing the leave thereby returning to a status
where it was as if they never applied, with all longevity re-credited, should
they wish to apply in the future. This was negotiated between the Union and the
University. Deferred applicants who decide to take their leave during the above
periods go to the top of the list. One deferred applicant withdrew his
application entirely from the process. That leaves 11 who must take their leaves
in AY 2007 or withdraw.
Three applicants for this year's cycle were determined to be ineligible for
technical reasons. It will be up to the Union and the University to determine
whether two of the three can be considered for the remaining sabbatical
semester. Rowan is authorized 24 semesters of leave each AY.
Library Committee: Susan Murphy
Acquisitions:
It was noted that there are large gaps in holdings in this area. Despite the
research climate at the University and the creation of new majors, funding for
acquisitions has remained stagnant. Marjorie noted that the Collection
Management Committee continues to address this issue. One solution has been for
the Library to enter into consortiums with other libraries in the state and
region to acquire joint access to certain databases and offerings. Judith
suggested that the Committee revisit this issue, especially given the first line
of the Committee's charge: Review and make appropriate recommendations regarding
the available learning resources of the University.
Fifth Floor:
A discussion was held regarding the status of the fifth floor renovation
project. The Archive on Five proposal is on hold until it can go before the
Master Plan Committee. Lee asked what the status of the Campbell gift is and
where the money has gone. Judith suggested that the Committee investigate
whether the endowment interest is going to the Library.
Media Center:
Last year money was available for the Media Center. Judith pointed out that
most issues from last year (and previous years) are held up because of lack of
funds. She explained that this Committee forwards its recommendations to the
Senate, who in turn pass the recommendations on to the Administration.
Marjorie spoke with Greg Potter via telephone and reported back to the
Committee. He confirmed that the fifth floor project is on hold and said he is
not sure of the level of priority it has. He also said that he thinks the Media
Center project will completed this fiscal year. Without Greg available to brief
the Committee, Judith noted that further discussion of these issues would need
to wait until the next meeting. Judith suggested the Committee look into
equipment needs for the Media Center, especially given the rapid pace of
changing technology.
Security:
Judith addressed the on-going issue of security in the Library, and said that
the Committee should also revisit this at its next meeting.
Scheduling:
Judith asked Committee members to e-mail her their spring schedules so she can
arrive at a mutually agreeable meeting time for next semester.

OPEN PERIOD: President Donald Farish:
-President Farish expressed his gratitude for the wedding card and contribution
to the Foundation given to him by the Senate.
-He announced that the rumors of his moving to Florida or Haddonfield are not
accurate, and he has no intention of moving from the Woodbury home.
-The 9 hr faculty workload issue is to be finalized in the near future; there
needs to be one more meeting with the College Deans.
-Problems with the townhouses are still to be addressed by the attorneys, and it
is definite that they will not be ready for occupancy for Spring semester. The
administration is attempting to reach concessions for the students affected,
(i.e., parking issues, repairs, etc). An analysis is being conducted to
prioritize steps taken to rectify malfunctions, repairs, and damage caused by
students. The issues between the two construction companies involved, Keating
and Landmark are ongoing.
-It has been confirmed that Interim New Jersey Governor Cody will not seek a
full-term, and this will likely affect next year's budget.
Senate President's Report:
The special Senate meeting previously scheduled for February 21st to discuss
curriculum has been cancelled.
From the Senate officers meeting with the interim provost:
-There will not be a freeze on travel reimbursement. The Governor is looking
into unnecessary travel but is focusing on other government agencies. The
University supports necessary travel, and is not as limited by state policies as
other agencies.
-Replacement computers (every four years) is the informal goal of the University
for all employees if resources are available.
-The decision regarding as to whether to continue dial-in access to Rowan is on
hold. It is considered to be a technology which is dated and not as important
as it once was.
-A pilot testing of the "360-Management Review" will occur in the near future.
-Dex Whittinghill and Diane Markowitz were appointed to the Calendar Committee.

From the Senate officers meeting with the VP/Administration & Finance:
-The Senate officers reported complaints about snow removal including
handicapped access and parking spaces.
-Discussed more effective methods of communicating with employees
-Mary Beth Walpole, chair of the Survey Committee, and Pat Alexy-Stoll,
committee member will give a report in May. The survey committee is also
examining recommendations for future uses of both the data and the survey
instrument.
Motion to adjourn meeting, seconded and carried at 12:05 PM.