New eProcurement system Rowan ProConnect coming soon!

We are excited to announce the upcoming launch of our new procure-to-pay solution, Rowan ProConnect, set to go live for Contracts Management (Live!), Supplier Management October 28th , 2024, and eProcurement and Invoicing January 27th, 2025!

Rowan ProConnect

This innovative system will streamline the way we buy and pay for goods and services across the University, offering a single, user-friendly platform.

Here are some of the key features and benefits:

• Comprehensive Procure-to-Pay Solution: Enjoy an intuitive, robust end-to-end procure-to-pay, supplier management, and contract management system with mobile capabilities, automated receipt integration, streamlined approval functionalities, and compliance verification.
• Connecting Processes and Systems: A single solution for Contracts Management, Supplier Management, Procurement, and Accounts Payable needs eliminating the need for disconnected homemade solutions.
• Increased Efficiency: Reduce processing time and manual efforts with streamlined process and workflow automation
• Advanced Reporting Tools: Access graphical reporting tools to analyze purchasing trends and spend data directly in the solution without needing to export data to Cognos for reporting.
• Improved Compliance: Ensure adherence to procurement policies and regulatory requirements with built-in compliance checks.
• Supplier Collaboration: Foster better relationships and supplier communication through a centralized platform.

In the coming months we will be hosting Town Halls to introduce the solution and provide information around who this will impact, some of the goals and benefits, and the timeline for deployment. Our first Town Hall Session will be scheduled for October 9th at 2pm EST. We are excited about the future of Rowan’s procurement process and appreciate your support in making this transition successful.

If you have any questions or would like to know how you can get involved, please contact our project team at proconnectsupport@rowan.edu.

Title: Embracing the Future of Procurement with Rowan ProConnect: Our New Eprocurement Solution at Rowan

Introduction: At Rowan University, we're committed to the University’s four strategic pillars – Access, Affordability, Quality, and Economic Engine, as outlined in our University Strategic Plan. This commitment includes the adoption of leading-edge administrative and financial systems. Rowan ProConnect, our upcoming Procurement solution, is a testament to this vision. It represents a significant leap in modernizing our procure to pay processes, and is a strategic move towards powering RU as the university of the future.

Rowan ProConnect Key Modules: Rowan ProConnect has three key modules that will be deployed in a staggered manner, Contract Management, Supplier Management, and eProcurement/Invoicing.

The Rowan ProConnect Rollout:  Contracts Management and Supplier Management will not have Pilot groups and will be deployed on October 8^th, 2024 (Contracts Management) and October 28^th , 2024 (Supplier Management). An important first step in the eProcurement rollout is the 'Pilot' phase of Rowan ProConnect, starting in November, which will lead to a university-wide deployment on January 27^th , 2025. This phased approach is crucial for integrating Rowan ProConnect seamlessly into our campus operations.

Transition from Banner to Rowan ProConnect: With the implementation of Rowan ProConnect, departments will transition from using Banner for procurement and invoice activities. This change is a key step in our strategy to streamline procurement processes and enhance efficiency and transparency.

Impact of Rowan ProConnect on the Campus Community:

1. Campus Experience: The introduction of Rowan ProConnect will transform the procurement experience with intuitive, consistent processes, and informed decision-making.
2. Compliance and Transparency: The new system brings structured workflows, insightful dashboards, and a comprehensive transaction history for enhanced compliance and transparency.
3. Administrative Efficiency: Rowan ProConnect will automate end-to-end procurement processes, reducing manual tasks, and aligning with our sustainability goals.

Why Switch to Eprocurement? Rowan ProConnect aligns with our mission to embrace technologies that enhance efficiency, transparency, and compliance. This transition is a vital part of modernizing our approach to procurement at RU.

Key Benefits of Rowan ProConnect:

• Improved Visibility into Purchases: Real-time integration with financial systems enhances expenditure monitoring and budget tracking. Allows active view of budgeting for requested purchases, approval workflow and order status. 
• Connecting Disconnected Processes: A suite of solutions that streamline and integrate different aspects of the procurement lifecycle including Contract Management, Supplier Management, Procurement, and Accounts Payable.
• Specific for Rowan: The system is designed for ease of use, ensuring that everyone can navigate and make the most of its features, including simpler searching for orders and invoices. Departments can access a marketplace of Rowan tailored catalogs and preferred vendors.
• Eliminating Outdated Systems: A centralized platform for the entire procure to pay process will eliminate the need for systems like Google Forms used for Contract and Supplier Management and allow you to track your purchase throughout the entire process in one system.

Our Vision for the Future: Rowan ProConnect embodies our vision for a technologically advanced and efficient procurement system, marking a significant shift in how procurement is managed at RU.

Preparing for the Transition: We are dedicated to a smooth transition to Rowan ProConnect, with comprehensive training sessions and detailed rollout plans to ensure preparedness across our community. The initial Pilot starting in November is a crucial first step.

Join Us in This Evolution: Your involvement is crucial as we move towards a more streamlined, efficient procurement process, in line with RU’s strategic vision for the future.

Stay Informed: Find more information on Rowan ProConnect at the Rowan ProConnect Web Page. Your participation is key to our shared progress and innovation at RU.

• Project Overview Presentation
• Town Hall Session 2

• Contract Request Guide
• Contract Request Guide (KB Article)
• Vendor Request Guide
• Vendor Request Guide (KB Article)

Email the team @ ProConnect Support Team