Campus Employees: New Vendor Portal

Campus Employees: New Vendor Portal

Vendor Management

 

Vendor Portal

Are you onboarding a new vendor or reactivating a terminated vendor? Use the Payment Guide to determine what documents you need for onbaording.

  • W-9/W-8: To comply with Federal and State laws and regulations. The University must have a correct and complete W9(W8) on file before we are permitted to issue vendor payments. The University is required to report certain payments to the IRS.
  • Payment Type: Rowan is also required to report certain payments on form 1099, i.e., Honorarium, Grant Participant, Rents, Independent Contractor, Awards, etc.
  • Business Enterprise Info: Rowan must report the amount of business we do with SBE, WBE, MBE, VBE & DBE
  • Fiscal Year Anticipated Spend (July 1-June 30): Depending on the amount of purchase, State regulations require valid NJBRCs, up-to-date CH51/EO117 compliance and debarment checks.

For instructions on how to establish new vendors in Banner click here. 

Vendor Request Portal    Vendor Intake Form to be completed by vendor

Click here for helpful information regarding how to fill out the W-9/W-8.

 

Credit Applications

Have you received a credit application to process? 

Point of Contact: Erann Dutton duttone@rowan.edu    

PDF/Paper Forms

  • Complete as much information as possible on the form, but do not sign.
  • Forward form to Erann Dutton for completion. Include summary of what is being purchased. You may also attach a quote from the vendor.
  • Form will be completed, signed, and returned upon review and approval of terms & conditions. 

Online Forms

  • Forward link to Erann Dutton for completion
  • Provide all information unknown to OC&P including, but not limited to:
  • Form will be completed, signed, and submitted upon review and approval of terms & conditions.
  • OC&P will inform you once application is complete. 
    • What is being purchased
    • Primary contact info
    • Licensing information, if applicable
    • Anticipated purchase amountForm will be completed, signed, and submitted upon review and approval of terms & conditions.
  • Form will be completed, signed, and submitted upon review and approval of terms & conditions.
  • OC&P will inform you once application is complete.

 

Establishing Rowan University as a Vendor

Have you received a request to create an account for Rowan in another institution’s system (sales account, grant subawards, etc.)?

Point of Contact: Stacie Mori mori@rowan.edu

  • Have vendor send registration link directly to mori@rowan.edu.
  • Email to Stacie:
    • Summary of the business relationship between Rowan and the vendor.
    • Primary Rowan contact info
  • OC&P will inform you once registration is complete.

 

Please continue to contact vendors@rowan.edu for any questions or concerns.