Fiscal Year End
Fiscal Year End
Introduction to FYE
Schedule
May 12, 2025: ProConnect Requisitions Required
May 16, 2025: RFP Requests for FY25 Award
June 1, 2025: Banner Finance Permission Requests Due for Access to FY25 FOAPALs
June 13, 2025: New Vendor & Vendor Reactivation Requests
June 19, 2025: Special Assignment Payments & Student Special Project Contracts
All full time Special Assignment Payments and Student Special Project Contracts (formerly salary vouchers) for the FY25 Academic Year must be submitted by June 19th in order to be paid within FY25. ** Any Full Time & Part Time employee labor redistribution for FY25 (for BW Pay#14) must be initiated by the department no later than July 9th.** ** Any student labor redistribution for FY25 (for BW Pay#14) must be initiated by department no later than July 16th.** |
June 19, 2025: Requisitions & Change Order Requests
June 19, 2025: Amazon
- External grants (funds beginning with 5 or 6)
- Capital projects (funds beginning with 7)
- Internally funded research under select:
- CHRI grants (funds beginning with 168xx)
- Startup funds (11099)
June 26, 2025: Departmental Deposits
June 27, 2025: ODP (Office Depot) Orders
June 30, 2025: Systematic Batch PO Closing
June 30, 2025: Open POs
June 30, 2025: Receiving
June 30, 2025: Invoices
June 30, 2025: BoA P-Card Purchases
June 30, 2025: Employee Travel
July 07, 2025: Non-PO Payment Request
July 07, 2025: Non-PO Requests
Last day to post Non-PO payment requests with a transaction date of June 30, 2025 for FY25 goods and services received on or before June 30, 2025.
July 7, 2025: Invoices
July 09, 2025: Labor Redistribution Requests: Employees
July 10, 2025: BoA P-Card Allocation
July 11, 2025: Journal Entry / DCA
Last day to submit journal entry requests/feeds and fully authorized DCAs.
See note 8 below regarding journal entry feeds and note 9 below for external grant DCA exception.
July 16, 2025: Labor Redistribution Requests: Students
Important Notes & Reminders
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Cutoff date exceptions for requisitions:
Amazon activity from June 20th to June 30th may be processed via requisition. All other cutoff dates (DCAs, Office Depot, etc.) apply to the funds noted above. |
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All invoices should be forwarded to the Accounts Payable department or sent to invoices@rowan.edu Note: Memberships/Subscriptions spanning two fiscal years: FY25-FY26 or purely for FY26 must be processed and paid by June 30th in order to be reflected in FY25. |
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Travel FY25 manual encumbrances do not roll over into FY25 — this cannot be changed due to Banner systematically closing out the encumbrances for the fiscal year-end roll
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FY25 Operational Budget surplus will not carry forward into FY26. |
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FY26 Non-operating funds budgets (special programs, etc.) will not be set up in Banner until Finance completes year end system roll procedures, tentatively set for July 25th. |
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Journal entry feeds include: telephone, stationary, utility allocations, postage, custodial back-charges, labor & material back-charges, duplicating, catering, copier, fuel charges, atrium card and BoA Pcard correction activity. |
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Cutoff date exceptions for DCA’s:
Grants with Cost Sharing – submit fully completed DCAs by noon – July 25th |
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10. |
Additional Procurement information can be found here. |
Contact Information
If there are any additional questions or concerns regarding the year end closing process, please contact:
Accounting Services: |
Kyle Beach |
beach46@rowan.edu ext.53714 |
Accounts Payable : |
Joselyn Peoples |
peoplesj@rowan.edu ext. 64335 |
Budget Office: |
Eric Williams |
williamsej@rowan.edu ext.64337 |
Office of the Bursar: |
Adrienne Graber |
grabera@rowan.edu ext.65162 |
Procurement Department: |
Chris Haley |
haley@rowan.edu ext.64149 |
Grants/OSP: |
Lisa Ciliberto |
ciliberto@rowan.edu ext.65534 |