ProConnect is Live!

Rowan ProConnect 

go.rowan.edu/rowanproconnect  

For detailed information, click here.

If you have any general questions, please contact the team at proconnectsupport@rowan.edu.

To streamline the requisition approval process and reduce unnecessary administrative review, the Fund/Org approval threshold for requisitions has increased to $2,500.

Requisitions under $2,500 will no longer require Fund/Org approval. This change is intended to speed up processing and allow departments to move routine purchases forward more efficiently.

Although approvals will no longer be required for requisitions below the threshold, departments are encouraged to periodically review purchasing activity within their funds and organizations. This can be done by running transaction or requisition reports in ProConnect to review purchases for accuracy, allowability, and budget alignment.

This adjustment is part of our ongoing effort to improve workflow efficiency while maintaining appropriate financial oversight.

Commodity level accounting is used when a single requisition or invoice needs to be paid from multiple funding sources (FOAPALs) based on specific line items.

Account Example

If you are purchasing both a product and a service and want to charge the product to account 7645 and the service to account 7228, you would use commodity level accounting to assign the appropriate funding source to each line.

Fund/Org Example

If you order supplies for two different departments, you may charge one line item to Fund 10110 / Org 10000 and another line item to Fund 10110 / Org 20000. Each line should be assigned to the appropriate Fund/Org combination to ensure the correct department is charged.

Subaward Requirements

Clearly describe each line item so Accounts Payable can apply the correct accounts:

• 7225 – Sub-Contract under $25,000
• 7229 – Sub-Contract over $25,000

Enter Subaward Description:

• Pay this line first
• Pay this line second

Unsure how to set up your requisition? Please use the guide found here or contact proconnectsupport@rowan.edu.

Please note that AP cannot delete foapals when processing invoices.

We are excited to introduce Part 1 of our Surplus Redistribution Process, designed to help departments share usable supplies across campus before purchasing new items.

If your department has surplus office, furniture, information technology, laboratory, or medical consumable supplies that are no longer needed, please submit them through the Surplus Intake Form.

What can be submitted?

• Office supplies
• Furniture
• Information Technology consumables
• Laboratory consumables
• Medical consumables

Important:
Fixed assets, capital equipment, and tagged inventory items are not part of this program at this time and should continue to follow standard asset disposal procedures.

Once submitted, the Surplus team will review and prepare eligible items for redistribution in Part 2 of the program.

Thank you for helping us reduce waste, support sustainability, and maximize university resources.

If you have questions, please contact Beth McMillan.

Beginning in March, you will be able to purchase IT accessories, like keyboards, mice, chargers, cables and monitors, from approved vendors through ProConnect and have those items delivered directly to you. 

How does this change the IT purchasing process?

• Standard IT accessories, including keyboard, mice, chargers, cables and monitors, may be ordered from SHI, GovConnection, and CDW-G through ProConnect’s punchout catalog feature. These items have been pre-approved and will be directly delivered to you. 
• Standard IT hardware, including laptops and hard drives,  will continue to be ordered through the service catalog in the Rowan Support Portal.
• Non-standard hardware, software and IT requests will continue to be requested through the Get Technology form to ensure the technology meets Rowan’s security, compliance, technical and support requirements. 

The Office of Contracting & Procurement and the Division of Information Resources & Technology are excited to offer a direct ordering option for IT accessories, and we look forward to providing future enhancements to the technology purchasing process for Rowan University.

Due to recent changes in global trade policies, tariffs on a variety of imported goods have led to noticeable increases in procurement costs across several categories. To better manage and monitor these changes, the University has established a new commodity code specifically designated for capturing tariff-related costs.

Key Updates:

• Cost Increases: Expect price fluctuations on goods including lab equipment, IT hardware, office supplies, and certain construction materials. These are due to additional import duties levied on specific international sources.

• New Commodity Code: To improve transparency and reporting, please use the following commodity code when submitting purchase requisitions affected by tariffs:
  Commodity Code: CD482-002 Tariffs

Action Required:

• Use CD482-002 Tariffs when applicable to help us track and analyze the financial impact of these tariff-related expenses.

• Plan ahead for potential delays or increased pricing, particularly on international or specialized orders.

• Consult procurement if you need help identifying alternative suppliers or managing budgets.

We appreciate your understanding and cooperation as we navigate these external challenges. For specific inquiries related to orders or budget impacts, please contact proconnectsupport@rowan.edu.

The OC&P formalized the language used for payment recipients across the University.  These include payments to vendors, employees, and students. The goal is to provide a guide to the University community with definitions and payment processes so the language surrounding payments is consistent across all division and departments.

You can review a list of payment types, definitions, and other applicable information.