Office of Contracting & Procurement

Office of Contracting & Procurement

 

Welcome to the Office of Contracting & Procurement (OC&P)

 
 

 Conditions of Purchase

Announcements

Gourmet Dining Food Service Waiver

The Rowan University Food Service Agreement with Gourmet Dining grants Gourmet the exclusive rights to food service on the Rowan campus including the main Glassboro campus, the Stratford campus, and the Camden campuses of CMSRU & the undergraduate college for all internal and external clients. As per contractual guidelines with Rowan University the use of outside food service vendors must be approved by Gourmet Dining in order to not be in violation of said contract.

In order to request the use of an outside vendor on the Rowan campuses one must submit a food service waiver request form for review to Gourmet Dining at least two weeks in advance of the anticipated service. Once received Gourmet will contact the client to discuss their services and offerings to base the approval or denial of the food service request.
To submit for a food service waiver please click here. 
 
Please note, if your waiver is approved, you will also need a fully executed Entertainment Form to submit with purchase request.

Determining Honoraria

An honorarium is a one-time "gift" for a special, non-recurring activity or event for which a fee is not legally or traditionally required. There is no contract, the fee is not set or negotiated by the recipient, and the honorarium may not be paid to a third party (corporation, business, or partnership).
 
If payment is negotiated and agreed upon, it is considered a contractual agreement and should be processed as a payment for personal services, not an honorarium.
 
Do you believe your guest fits the parameters? Check out the new Honorarium Request Form.
 

Fixed Assets

Quick Reference Guide for Fixed Asset Purchases $5,000 and up

Video Training for Fixed Asset Purchases $5,000 and up

New Approval Requirement: Contract Submissions

Entertainment Forms are now being requested with your contract submission which includes the purchase of food and/or beverage. This will help to proactively ensure compliance prior to the University entering into an agreement. 

New Procurement Thresholds 

  • Quote Threshold increased from $10,000 to $20,000
  • Bid Threshold increased from $35,500 to $100,000 unless awarded vendor is subject to Prevailing Wage
  • BRC Threshold increased from $5,325 to $15,000

Warning: Confirming Orders

In order to safeguard public funds State Law requires, with few exceptions, that goods and services be received and inspected before payment is made.

Requisitions submitted to the OC&P after the order has been placed with the vendor or after the University has received the products or services are called Confirming Orders.

Confirming orders are not allowed.

There are several potential problems associated with confirming orders; such as:

  • Violations of legal requirements
  • Lost items
  • Missed discounts
  • Receipt of duplicate shipments
  • Redundant payments
  • Unidentified invoices

Any employee who buys products or services without going through the OC&P assumes the possibility of personal liability for payment and the suspension of requisitioning privileges.

If you submit a requisition with an invoice attached indicating the purchase has already been completed, please note that the OC&P may not process the requisition.

Frequently Used Procurement Portals

Click here for the required Approval Form (Contract and Sole Source). 
Contract Submission Request

Sole Source Approval Request

 Change Order Request


Closeout Request