Bid/RFP Information

Public Bid/RFP Requests

The OC&P is here to help whenever you anticipate a purchase of goods or services may exceed the current New Jersey public bid threshold currently set at $100,000. There are certain purchases that will be exempt from public bidding. OC&P can determine whether or not your purchase is subject to bid or can be covered under an exception to public bidding. 

• Creating an Effective Scope
• Making the Determination: IFB or RFP

In the spirit of open and fair competition, OC&P takes the position that if it can be bid out, it should be bid out. If the potential purchase price to obtain goods or services is >$100,000 unless the project is subject to Prevailing Wage*, and there is no exception available, a Request for Proposal (RFP) or Invitation for Bid (IFB) is required. If there is an existing NJ State Contract or a Cooperative Purchasing Agreement approved for University use, they can be used in lieu of developing a Rowan issued bid. NJ State Contracts and Cooperative Purchasing Agreements have been publicly bid thus following the NJ regulations surrounding public solicitations.

OC&P will help you understand what procurement streams are available to you and how to get your purchase processed following the State regulations and University policy.

Tools

For a better understanding of the bid process, click on the workflow link.

Once a procurement determination has been made, the end user will complete the Bid/RFP Intake Form and forward to bids@rowan.edu. 

After receipt of the Bid/RFP Intake Form, OC&P will send a draft of the RFP/IFB to the end user. It is the end user or project manager's responsibility to complete the Scope of Services.

Upon completion of the scope, OC&P will develop and run the bid from open through close.

Prevailing Wage

Link to current prevailing wage rates can be found here. 

N.J.S.A. 34:11-56.51 Registration required for contractors, subcontractors:

No contractor shall bid on any contract for public work as defined in section 2 of P.L.1963, c.150 (C.34:11-56.26), or for which payment of the prevailing wage is required by any other provision of law, unless the contractor is registered pursuant to this act. No contractor shall list a subcontractor in a bid proposal for the contract unless the subcontractor is registered pursuant to P.L.1999, c.238 (C.34:11-56.48 et seq.) at the time the bid is made. No contractor or subcontractor, including a subcontractor not listed in the bid proposal, shall engage in the performance of any public work subject to the contract, unless the contractor or subcontractor is registered pursuant to that act.

N.J.S.A. 34:11-56.27a Lowest bidder of public work contract, proof of prevailing wage rates payment; rules, regulations:

1.a. If a person makes the lowest bid for a contract with a public body for public work subject to the provisions of the "New Jersey Prevailing Wage Act," P.L.1963, c.150 (C.34:11-56.25 et seq.) and that bid is ten percent or more lower than the next lowest bid for the contract, the person making the lowest bid shall certify to the public body that the prevailing wage rates required by that act shall be paid. If the bidder does not provide the certification prior to award of the contract, the public body shall award the contract to the next lowest responsible and responsive bidder. This certification shall be required only when a public body is engaging in competitive bidding for public work.

N.J.S.A. 34:1A-1.16 Definitions, publishing of violators of State wage, benefit, and tax laws:

1.b. The department may post to a list on its website the name of any person found to be in violation of any State wage, benefit, or tax laws and against whom a final order has been issued by the commissioner or other appropriate agency officer for any violation of State wage, benefit and tax laws.