Rowan University may utilize Amazon Business through its US Communities cooperative purchasing agreement. Amazon Business is a preferred and recommended marketplace for the items that are not strategically sourced either through an existing contract or public bid.

Some commodities that are currently under contract include Lenovo Equipment, Office Supplies, Cisco Systems Products, Aruba Networks Products, and Scientific Equipment & Supplies. These items will be labeled “restricted” within the Amazon Business marketplace. Some items that are restricted may still be approved pending further review. Please contact amazon@rowan.edu with questions.

Additionally, all electric devices must be UL listed to be approved for use on all campuses. This can take a few days to determine, depending upon the selling agent.

If you already registered for an Amazon Business account using your @rowan.edu email address, you will need to deregister that account before you can join the approved Rowan B2B account.

Deactivating will simply convert your account back into a consumer account. All of the information currently on the account will move over to the shared account once you accept your e-mail invitation to join the Rowan B2B account (if applicable).

To request an invitation to Rowan’s Amazon Business account, please email amazon@rowan.edu.

NOTE: After you are setup as an Amazon user, you can place orders without a requisition unless you are using Grant funding for an item over $5,000. A valid FOAPAL will be required.

Further information can be found through the below links:

• Amazon Buying Guide
• Amazon Business FAQ
• Amazon Business Analytics Guide
• Registration Guide
• Existing Amazon Account Conversion Guide

Request a Quote

• Request a Quote Tool (Presentation)
• Request a Quote (Video)
• Sample Quote
• Education Specific Discounts (End-users should bookmark this page as the main way to access the Amazon Business account. You can easily see Education specific discounts)

Barnes & Noble Ordering Process

Barnes & Noble is the official bookstore for Rowan University. All textbooks, classroom, and instructional materials must be purchased from the Glassboro store on Rowan Boulevard. The newly-revised process is below:

1. Email completed spreadsheet to sm619@bncollege.com.
   1. Include all spreadsheet information to avoid delays .
   2. Individual B&N employees should no longer be copied
2. B&N will send pricing quote.
3. Approve pricing and send DCA information.
4. B&N will order texts and inform you when they are ready for pickup.

Please allow 7-10 days for delivery. All requests should be submitted at least 14 days in advance to avoid delays.

While we understand there will sometimes be outlying, emergency situations resulting in a late order submission, the OC&P will not approve Amazon book orders from end-users who frequently submit in an untimely manner. If B&N is unable to source materials for you, an email from the bookstore should be forwarded to the OC&P prior to placing an order elsewhere.

Retail and Wholesale Merchandise

The OC&P has partnered with Omnia and BJ's Wholesale Club to offer $20 annual memberships to Rowan colleges and departments.

To request a new BJs Club account or to renew an existing account at the discounted rate, email or call Mark Timberlake and reference Rowan University (Omnia Agreement Region 14 ESC- TX Contract #: 15-01 

• You can start enjoying your savings today by shopping on BJs.com. We've made it easy to manage your account online, get coupons and more. Just log onto BJs.com, click on Sign In/Register at the top of the page to create your profile, including your email address, and be the first to get in on all our great offers.
• When shopping online, be sure to check the tax-exempt box at checkout so taxes won’t be charged for your university purchases.
• If you shop in one of clubs, be sure to go to a cashier to check out and let them know that your purchase is tax-exempt.  This is not available at a self-checkout line. University-issued P-Cards are an eligible payment method for in-store purchases.
• For bulk sized purchases (pallet sized quantities) please email  bjsbusinessmembership@bjs.com or call 774-512-5200.  We may be able to help with delivery costs or offer discounted prices.

Courtyard by Marriott Glassboro Rowan University

Reservation Process

• A purchase order must be issued prior to making a reservation. The Courtyard by Marriott will not reserve a room without a copy of your PO and the itinerary details. A PO# is not sufficient.
• Please reference contract number #C240854, in your doc text.
• Contact the sales desk a minimum of 2-3 days prior to date of stay. *Do not contact the front desk as they will not be able to complete your reservation.
  • Tip- Create a standing PO for the fiscal year. The Courtyard by Marriott will include the PO # on your invoices so Accounts Payable applies payment to the appropriate account.
  • Reservations on credit cards are not allowable.
• Invoices will be sent from the hotel directly to invoices@rowan.edu. You will be notified once the invoice has been paid.

Incidentals

• Incidentals are not permitted to be charged to rooms or purchase orders.
• All incidentals (food, room service, etc.) must be charged to a credit card or paid in cash. A reimbursement may be requested for when appropriate (see Travel Policy for more details).
• Tax exemption for point-of-sale purchases will not be honored without a Rowan University Tax Exemption form or University-issued card (available to University P-Card Accountholders only).
• Receipts must be requested at the point-of-sale. The hotel will not print receipts for past purchases. These charges will not appear on your folio.

Rate increases beginning February 1st:

• Weekday (Sunday – Thursday): $139/night
• Weekend (Friday – Saturday): $199/night

Rowan University is exempt from sales, municipal occupancy, and state taxes at Courtyard by Mariott. Please confirm tax is not charged on your folio.

Contact Information

Reservations

Robyn Parson

Sales Co-Ordinator

Courtyard Glassboro Rowan University

856-881-0048 

rparson@shanercorp.com       

Rowan University Point-of-Contact

Nicole Johnson

johnsonn@rowan.edu 

856-256-5174

Waivers

In order to request the use of an outside vendor on the Rowan campuses one must submit a food service waiver request form for review to Gourmet Dining at least two weeks in advance of the anticipated service. Once received Gourmet will contact the client to discuss their services and offerings to base the approval or denial of the food service request.
 
To submit for a food service waiver please click here. 
 
Please note, if your waiver is approved, you will also need a fully executed Entertainment Form to submit with purchase request.
 
*Per Gourmet Dining Jan 11, 2023: Rowan Camden, Stratford, & Sewell campuses will not require approval for pizza orders.

The OC&P has awarded four (4) vendors Ink & Toner related purchases for all campuses. It is recommended that individual departments reach out to each vendor to determine which one offers the best price for their specific needs.

The OC&P has awarded the janitorial supply contract to SupplyWorks.

The OC&P has partnered with HD Supply Facilities Maintenance, Grainger, and Fastenal through US Communities and Lowe's through NASPO to provide maintenance, repair, and operations supplies for all campuses.

HD Supply Facilities Maintenance (Home Depot) 

HD Supply Facilities Maintenance is a Home Depot company. For walk-in supplies you may visit your local Home Depot, but please provide your ProPurchase Card at time of check-out. See below for instructions on how to obtain a card.

 See below for helpful Home Depot account login instructions and ordering guidelines:

• Launch Letter
• Online Ordering
• ProPurchase Card

Lowe's (P-Card Purchasing Process only)

• Lowe's Program Changes
• Getting Setup for Lowe's Purchasing

POC at Lowe's: Mark Shepherd

Additional Awarded Vendors

The OC&P has partnered with the State of NJ and the OMNIA GPO to provide medical and pharmaceutical supplies with the following vendors:

• Henry Schein
• McKesson
• Medline

The OC&P has awarded ODP Business Solutions (previously Office Depot) for general office supplies for all campuses.

See below for helpful account login instructions and ordering guidelines:

• Account Login Instructions (for end users who utilized OfficeMax. If you are new to ordering office supplies, please contact Gregory Babbs)
• ODP Online Ordering

Point of Contact at Rowan University: Francine Dorch, ext. 64172

NOTE: After you are setup as an ODP user, you can place orders without a requisition; however, a valid FOAPAL is required.

The OC&P has joined NJ State Contract # T0115 17DPP00064 Scientific Equipment, Accessories, Maintenance & Supplies.

The OC&P has joined Coopertative Purchasing Contract OMNIA Contract# 2021002889 General Lab Supplies.

Please click here for instructions and a printable version of the vendors and contact info.

To better serve customers and streamline the ordering process, an online system is available for all users in Glassboro and Camden (Stratford orders should continue through the Office of Marketing at SOM until further notice).

Once you submit your order for approval it will be sent to the Publications Office to ensure University standards have been followed. If changes need to be made to the proof (as per your request in the notes area or Publications revisions), a revised proof will be emailed to you for your review before it goes to the printer. Once your order is approved by Publications it will be sent to Pirolli Printing to be printed.

Glassboro and CMSRU orders will be delivered to their Central Receiving areas. Camden campus orders will be delivered directly to the offices.

The new system is available at the University Publications web page: University Publications: Stationery Ordering Process

Questions or comments, please contact University Publications: ext. 64195

The OC&P has awarded the following vendors for transportation related services for all campuses. You can obtain transportation quotes by following the links below:

Vehicle Rental Services

The OC&P has joined the NASPO Cooperative for vehicle rental services through Enterprise / EAN Services, LLC. 

Program Summary for Account #XZ17J66

If you are not already a member of the Emerald Club, click here to join. Reference Account #XZ17J66 for business use rentals with insurance included and Account #XZ17711 for personal use rentals.   

The OC&P has partnered with DS Water Services for five gallon water jug and cooler rentals for all campuses.

 *DS is recommended not required.

Point of Contact at Rowan University: Erann Dutton, ext. 64196