Forms

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Forms

Forms

Select the appropriate Accounts Payable form based on your departmental needs. Each section contains a desciption of the form and its purpose for use. These forms are subject to change at any time and without prior notice. Adobe Reader is needed to fill out pdf forms. Click here to download.

Instructions have been provided below to assist with electronic signatures.
Electronic signature instructions

ACH/Direct Deposit Form

Accounts Payable department authorization agreement for automatic deposit of Rowan University vendor payments

Gift Cards 

Please visit our Gift Card page for current gift card related forms

Non-PO Payment Request

Please review the Non-PO Category List below to assist in determining when the form can be utilized for payment.

General Non-PO form utilized by all three campuses

Specific forms by Department Authorization

Receptions and Entertainment (purchase of food or beverage)

Tax Exempt 

The University is only tax exempt for purchases made in New Jersey and Florida. Buyers are required to inform suppliers of our tax status to ensure that we are not charged for sales tax. The exemption is not applicable to taxable services such as out of State travel. 

Travel

Please visit our Travel page for current travel related forms

Void Check

Voided checks are not to be destroyed. If a check is no longer needed, send the check(s) to the Accounts Payable Office for tracking purposes with a Void Check Request Form. If a check needs to be reissued, please contact the Accounts Payable Supervisor to submit your request. Check discrepancies are also addressed by the Supervisor of Accounts Payable via email. Please complete the Void Check Request form and forward to AP with explanation. Allow five (5) business days for processing. 

W-9 

A completed W-9 Form must be on file in the Office of Contracting and Procurement in order for each vendor to be setup.

Wire Transfer

Electronic funds transfers include payments made via wire transfer which may be initiated by the submission of a Wire Transfer Request Form. Payment by wire transfer is appropriate under specific conditions, such as payment of a foreign vendor, tax remittances, and when no other source of payment is accepted. Wire transfers may only be initiated with an appropriately authorized invoice as supporting documentation. Please use a currency converter report when submitting paperwork for foreign payments. It is recommended to use Oanda.com for currency conversion. All wire transfer requests are handled by the Director of Accounts Payable and Accounting Services. Refer to attachments for detailed procedures.