Contracting

The purpose of this website is to provide information about the contracting process at the University and assist faculty and staff in negotiating and formalizing written contracts.

Whenever the University takes on an obligation to another party, a written agreement is the best way to prevent misunderstandings and problems. The provisions of the agreement may physically be contained in a variety of formats. Examples include preprinted contract forms (with or without modification), terms and conditions, purchase orders, letters containing the terms of an agreement, leases, and waivers.

Whatever the format, the agreement should comply with University contracting requirements in order to protect the University’s interests and ensure that the University does not assume inappropriate risks (like agreeing to pay another party in full regardless of performance). For certain transactions, the University has its own standard vendor service agreement, which provides the University with the greatest protection.

University employees, including officers, faculty and staff, may not bind the University by signing contracts. The only authorized signatories are the University President, the Chief Financial Officer (CFO), and the Vice President for Finance. 

• Letter from the Senior Director of Contracting and Procurement
• Policy
• Presentation

For answers to common questions about written contracts and the contracting process at the University, please refer to Contract FAQs. If you have additional questions, contact the following:

Christine Brasteter
Senior Director
856.256.5173
brasteter@rowan.edu

Becca Hartman
Contract Manager
856.256.4165
hartmanr@rowan.edu

 

Standard Contracts

In order to facilitate the contracting process at Rowan University, the Office of Contracting & Procurement has developed several standard contracts that can be utilized for your contracting needs. Use of the University contracts are strongly encouraged because they protect the University’s interests. They are reviewed and approved quicker than a contract provided by a vendor or other party.

 

Independent Contractor Service Agreement

Addendum to Independent Contractor Service Agreement

Vendor Service Agreement

Addendum to Vendor Service Agreement

What to Expect After Logging into the Portal

CONTRACT REQUEST PORTAL

 

Whenever submitting any type of contract, whether it is one of the University’s Standard Contracts or a Vendor generated one, please allow 30 days for processing.

If you have questions regarding how to submit a contract, please see the instructions here.

New!!! Independent Contractor Guide

Post Contract Submission

The only way to ensure that the University is functioning effectively is to establish clear goals; traditionally, key performance indicators (KPIs) and/or scorecards can help to determine whether or not those goals are being met.

You will receive an email from our department indicating that it is time to review your contracted vendor's performance. You will be asked to fill out one of the forms below.

Key Performance Indicator (KPI)

Vendor Product Scorecard

Vendor Event Scorecard

 

Rowan University is subject to the following:

Tort Claims Act
Open Public Records Act

 

Note: This website is for your general information and education only and does not constitute legal advice. Please feel free to contact the Office of the General Counsel with specific questions regarding contract law as it applies to your University contracts.