Travel Requests

Requests are used to obtain preapproval for overnight travel. Rowan University employees are expected to submit Requests in Concur for all overnight domestic and international travel. Requests will automatically close 61 days after the Travel End Date and cannot be linked to an Expense Report. Day travel does not require a Request.

Understanding Requests
Book Online Using the Concur Website
Book by Calling a Direct Travel Agent
Book Using Third Party (Outside Sources)
Request Approvals

AP Tips

• Requests must be submitted prior to travel.
• Always verify the budget line being used for travel has available funds, and that the correct Fund/Org/Account/Program has been used.  This will prevent delays in receiving the encumbrance number.
• Before submitting, check the Request Header and verify the correct booking type has been chosen under “How will you book your travel?”
• Remember the Request is an estimate of anticipated charges.  The amounts do not have to be the exact travel costs.  If budget allows, overestimate expenses to plan for any unexpected costs or price changes.
• An encumbrance number is required to book travel using the online booking tool, calling the travel agent Direct Travel, or when using the Rowan pcard.
• After travel has occurred, and the expense report is submitted, the Request MUST be closed in Concur to release any remaining encumbered funds in Banner.

Contact Information