The Banner screen FGIENCD 'Detail Encumbrance Activity' displays detailed transaction activity for an original encumbrance entry and all transaction activity against the encumbrance. 

Steps to view PO activity and balance:

1. Open the form FGIENCD (Detail Encumbrance Activity)
2. In the Encumbrance field enter the PO
3. Click Go

Then, review the following:

The Banner form FOIDOCH 'Document History' displays the processing history of purchasing and payment documents. It identifies and provides the status of all documents in the processing path for the type of document selected.

Most common document codes to view:

• Requisition – REQ
• Purchase Order – PO
• Banner Invoice – INV
• Check – CHK
• Receiver – RCV

Once an invoice has been processed, use the PO number or the Banner “ I “ number to look for the payment information.

Steps to confirm payment information:

1. Open the form FOIDOCH (Document History screen)
2. In the "Document Type" box, enter the code PO
3. Tab over to the "Document Code" box to the right of the screen
4. In the "Document Code" box, enter the PO number of the order
5. Click on Go
6. All the documents (requisition, invoices, receiving codes, & check numbers) associated with the PO will appear on this FOIDOCH form
7. Review the Document numbers and the Status of each
   • Receipt Required = Either electronic receiving was not done on a PO, or there may be an issue with the receiving document (Y number). Complete receiving
   • Open = The document must be deleted or completed for approval.
   • Approved = Direct pay or invoice is approved but payment has not yet been disbursed
   • Paid = Payment has been disbursed
     • There will be a corresponding check disbursement document (CHK #)
8. Drill into the individual document by selecting the Document Number
9. Click Related (top right)
10. Query Document
11. Click Go
12. Next block through the screens of the document

The Banner form FAIVNDH 'Vendor Detail History' provides an online list of vendor invoice/credit memo/payment transactions for all vendors in the system including terminated vendors.

Steps to confirm payment information:

1. Enter the vendor Banner ID in the Vendor field
2. Enter the fiscal year to review in the Fiscal Year field
3. Select GO
4. View the search results
   • Vendor Invoice
   • Banner Invoice
   • Approved (received) Status
   • Vendor Invoice Amount
   • Due Date
   • Check Date
   • Check Number
5. Filter results if necessary
   • Select filter (top right)
   • Enter the information in the field to filter
   • Select Go
6. Use Advanced Filter to filter on partial information
   • Select Advanced Filter (top left)
   • Choose Vendor Invoice from the dropdown
   • Choose Contains from the dropdown
   • Enter invoice information in the open field
   • Select Go

Search for vendor ID:

1. Select the three dots next to the Vendor field
2. Select Entity Name/ID Search (FTIIDEN)
3. Select Advance Filter (top left)
4. Select Contains in the drop-down next to Last Name
5. Enter the name of the vendor in the Last Name field (enter the most unique part of the name to get a more condensed list)
6. Select Case Insensitive Query (bottom left)
7. Select Go
8. View the list of names
   • There may be multiple pages
   • Some vendors may be terminated (Vendor column)

Automated Clearing House (ACH) is a secure payment transfer system that connects all U.S. financial institutions. ACH payment is a type of electronic funds transfer (EFT). ACH is the preferred method of payment.

For ACH setup, please view our ACH/Direct Deposit Form

All checks are issued by the Accounts Payable Department. Disbursements of the University may be “facsimile”—signed by an authorized officer of the University utilizing a laser printer. Accounts Payable monitors paper issued checks and constantly sends out reminders to vendors encouraging direct deposit. A review and a second signature are required for checks greater than $15,000.

Check discrepancies are addressed by the Supervisor of Accounts Payable via email.  

Method of payment in the form of an electronic transfer of funds (EFT) between the payer (the company) and the recipient (the vendor). A wire transfer is a way of moving money electronically between two banks, and while typically faster than ACH, it is more expensive.

Accounts Payable utilizes a wire payment under specific conditions, such as payment of a foreign vendor, tax remittances, and when no other source of payment is accepted. A wire transfer can be initiated by the submission of a Wire Transfer Request Form.