Prepare files

What to upload? - Image Quality

Upload your narrowed, best imagery. Select the best of each scenario in a photoshoot or the best clips that will be useful from a video shoot. From that, narrow down to what you think should be shared and what is at a level that is high-quality/professional/publication-ready.

If you have imagery that you are not sure about and would like an opinion on quality, contact Karen Holloway for guidance.

File Naming Convention

Keep file names simple and short or characters will truncate. Abbreviate when necessary. Use hyphens or underscores. Do not use any spaces. Names are not descriptions. Use the event/occasion/activity/reason for the photoshoot as the name. (Or you will end up individually naming thousands of files and then forget why they were photographed or if they were related.) Should you have a need to name several files, bulk file naming can be done in Adobe Bridge: Tools/Batch Rename.

Recommendation: Please use hyphens between words because they are shorter than underscores. Use one underscore before the file number at the end to distinguish it.

Examples:
Homecoming-2019_003.jpg (Event-Name-Or-Person’s-Name-Year_001.jpg)
CHSS-Amer-Studies_014.jpg (An example when college/school is necessary and no year is needed.)
Doe-John-2020_02.jpg (portrait shoots; Last-First-Year_02)

Formal studio portraits should have the person's name in the file: last name, then first name. Environmental portraits that are part of a larger shoot and may include multiple people and other scenes can be named for the reason of the shoot. Example: CSM-Faculty_04.jpg

Adding Metadata Before Uploading

Metadata, such as keywords and descriptions, can be added upon upload, but if you have information to add before you upload, you can do so in Adobe Bridge or Lightroom. 

Some suggested metadata:

Rights Usage Terms = These images have been provided to you by Rowan University. Rowan University grants the rights for you to use and reproduce these images exclusively for informational or promotional purposes in connection with your project. The following credit must appear on all reproductions of the images: Courtesy of Rowan University; © year Photographer Name Please note that your right to use and reproduce these images exclusively for informational and promotional purposes in connection with your project does not include the right to grant sublicenses to third parties. The right to grant sublicenses and the associated fee may be negotiated with the photographer directly with previous consent from Rowan University.

Credit Line/Copyright notice = Courtesy of Rowan University; © year Photographer Name

Descriptions/Captions = Add helpful descriptions/captions

Publication = If it was published name and date/issue information

Keywords: Remember to start broadly with keywords that apply to all the images and then narrow down to what you see in individual images. Below are just some examples. Add any additional that apply. These things change over time, use what is current. Please check that your spelling is correct.

Keywords: Some Suggested Examples