Visiting Professors & Scholars

Visiting Professors & Scholars

J-1 Visiting Professors and Scholars

COVID-19 Update: International J-1 Scholar Advising:

The International Center is closed to the public until further notice, based on the

 NJ Governor Announces Statewide Stay at Home Order.

In response the COVID-19 virus and the measures Rowan University has implemented on campus to encourage “social distancing”, all international student and scholar advising will be done via email obeid@rowan.edu and phone (856) 256-4999 in order to limit the possible transmission of the virus. There will be no in-person appointments or walk-in advising hours. 

Students and scholars who wish to depart the U.S. and need travel signatures may submit a request to obeid@rowan.edu  and we will issue a new form shipped to you instead of submitting the travel signature requests in person.

We will continue to monitor the situation, and will post additional information if the situation changes. In the meantime, please continue to stay informed and up to date as the situation changes globally. Please stay safe and well, and seek medical attention if you do not feel well. Please follow the directions from the Centers for Disease Control and Prevention (CDC):

What to do if you are sick with 2019 Novel Coronavirus (2019-nCoV). 

Please refer to   Rowan University Response to the Coronavirus COVID-19   for continued updates.

How to Sponsor an Exchange Visitor:

Rowan faculty interested in inviting a professor or scholar to Rowan under the J-1 Visa Exchange Visitor guidelines must follow the process outlined below.  If you have any questions, please e-mail Zahia Obeid at  jvisitor@rowan.edu

The process for inviting a J-1 exchange visitor should begin at least 4 months prior to the proposed start date.  This is to ensure that there is ample time for HR and VISA processing.

STEP 1: The hosting department/Professor must contact the International Center  at  jvisitor@rowan.edu to strat the process.  The recommended time frame for submitting the request is a minimum of 12 weeks prior to the exchange visitor's proposed start date at Rowan.

  • J-1 Transfer:  If the exchange visitor is currently on a J-1 Visa at another institution in the United States, they must also complete and submit a J-1 transfer application in order to ensure that their Visa status remains in good standing and that they are eligible for transfer:

J-1 Transfer-in Form

If your SEVIS record is Inactive: Terminated, Completed, No Show or Invalid status, please do not ask your current school to transfer your SEVIS record. Please ask your current RO/ARO/Intrenational Advisor to contact the International Center at 856-256-4999 or jvisitor@rowan.edu  to discuss your record.

STEP 2:  The hosting department will notify Human Resources of their intent to invite a professor or scholar to Rowan by sending the proposed invitation letter to Rowan's Human Resources Department for review. 

*Compensated exchange visitors:  The hosting department must work with Rowan's Human Resources Department to ensure that all employment paperwork is completed.  

*Uncompensated exchange visitors:  The hosting department must review Rowan's policy regarding uncompensated employees. Both the hosting department and incoming international scholar should complete this form.  Once completed, the hosting professor/department must send the form to the Provost Office by emailing Lynn Elizabeth Oberkehr  at oberkehr@rowan.edu to receive the Division Approval from Dr. Anthony Lowman. Once completed, please submit the form to Human Resources  hr@rowan.edu.

STEP 3:  Upon receiving the Departmental Request, the Invitation Letter, and final approval from Human Resources, the International Center's J-1 advisor will send the exchange visitor the DS-2019 application.

DS-2019 Application

STEP 4:  The International Center's J-1 Advisor will review the application and requisite documentation to ensure compliance with the Department of State and Department of Homeland Security's regulations.  Once approved, the DS-2019 will be sent to the exchange visitor.

STEP 5:  Upon receipt of the DS-2019, the exchange visitor will pay the SEVIS I-901 fee $220 U.S. Dollars.  A  narrated video tutorial, available on Study in the States, walks students and exchange visitors through the steps of paying the I-901 SEVIS fee and make an appointment to apply for a J-1 Visa at the U.S.A. Embassy in their home country. For instructions on making an embassy Visa appointment, and other important information, visit the U.S. Department of State website:

 http://travel.state.gov/content/visas/en/study-exchange/exchange.html

STEP 6:  Review the Pre-arrival Handbook for J-1 Exchange Visitors for important information regarding your arrival at Rowan, maintaining your Visa status, and life in the United States.

STEP 7:  The exchange visitor will communicate regularly with Rowan's hosting professor and J-1 Advisor regarding their Visa status, arrival date, and any changes in plans.

Important J-1 Visa Regulatory Requirements:

English Language Proficiency

Participants must possess sufficient proficiency in the English language to participate in their programs. [22 CFR 62.10(a)(2)].  The academic host department must verify that the exchange visitor has appropriate academic credentials and English language proficiency. Please complete the English Language Proficiency Form and return it back to Zahia Obeid at jvisitor@rowan.edu 

Academic and Government Category Incident Report

As the sponsoring community, we are asked to report incidents (e.g. serious injury, death, sexual abuse, etc.) that involve exchange visitors on their respective academic programs. The Office of Private Sector Exchange Administration - Academic and Government (OPA-AG) also requests that sponsors report other events that could bring the department or Exchange Visitor Program into notoriety or disrepute. In the event that you need to report an incident, please download and complete the J-1 Academic Government Category Incident Report Form within 24 hours of the sponsor becoming aware of the issue.  To learn more about the types of incidents that are reportable to the Department, please see this video

Please submit the completed form to AGalert@state.gov and copy obeid@rowan.edu on the email. For more information, please visit: https://j1visa.state.gov/academic-program-sponsors/

Health Insurance for J-1 Visa Holders

Participants and any J-2 dependents (spouses and minor unmarried children under the age 21) accompanying them are required to carry medical insurance at the minimum benefit levels stated in the program regulations. [22 CFR 62.14] The willful failure to carry the required insurance for yourself and, if applicable, your dependents, will result in the termination of your J program and legal status in the U.S. 

  • Medical benefits of at least $100,000 per accident or illness
  • Repatriation of remains in the amount of $25,000
  • Expenses associated with the medical evacuation of the exchange visitor to his or her home country in the amount of $50,000
  • A deductible not to exceed $500 per accident or illness.

When choosing an insurance policy, read the policy information carefully and don't be afraid to ask questions before you buy. Once you purchase insurance, the company will provide you with an insurance identification card for use as proof of your coverage when you are seeking health care from a hospital or doctor. The company will also provide written instructions for reporting and documenting medical expenses (filing a claim). The company will evaluate any claim that you file, and make the appropriate payment for coverage under your particular policy. In some cases the company pays the hospital or doctor directly; in others the company reimburses the policy holder after he or she has paid the bills.

The J regulations require that if a particular activity is a part of your exchange visitor program, your insurance must cover injuries resulting from your participation in that activity. Read the list of exclusions carefully so that you understand exactly what is not covered by the policy.

For more details about J-1 Visa regulations and eligibility requirements, visit the Department of State website:  https://j1visa.state.gov/participants/