ELP Policies and Procedures

ELP Policies and Procedures

ELP Policies and Procedures

On this page: Admissions, Placement, Billing and Payment, Wellness Requirements, Classroom Policies and Expectations, Academic Policies

Admissions

To be considered for admission, students must complete the following application process:

  1. Submit the $30 application fee online, by check, or money order.
  2. Complete the ELP Application.
  3. Once complete, send the ELP Application and a copy of your passport (picture page only) to our office by email at ELP@rowan.edu.
  4. Once the application is reviewed and applicants meet all admissions requirements, Rowan's ELP will email students their admission letter and instructions on completing Form I-20 (certificate of eligibility to apply for an F-1 student visa).
  5. If you need to defer your admission to another semester or term, contact us at ELP@rowan.edu. Students can defer their admission one time, and the requested term must start within one year of the initial admission term. The deadline for deferral requests is the fifth business day of the term students are admitted to. Students who request to defer more than once will be asked to reapply by submitting a new ELP Application and paying the $30 applicaiton fee.

Placement

All applicants will take a written placement test and have a brief oral interview to assess their English proficiency level. The ELP makes every effort to assign students to the level that is best for them, and that is available that term. Students will receive their schedule and program calendar for the semester at the ELP Orientation.

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Billing and Payment

Deadlines

Tuition for each session is due by 11:59 pm on Friday of the first week of class. All students must pay their bill by the deadline to remain in the program and avoid late fees. Students who owe tuition money or money to the University at the time the ELP Session begins will not be permitted to take classes.

Students who want to pay on a Payment Plan must enroll with the Bursar by this deadline. Information about the Deferred Tuition Payment Plan can be found on the Bursar's website.

Paying Your Bill

Rowan University offers multiple acceptable forms of payment including cash, certified check, money order, check, eCheck, credit card, andwire transfer. Detailed payment information can be found on the Bursar's website.

Tuition Refunds and Withdrawing

The deadline to withdraw and receive a refund from an ELP Session is 11:59 pm Eastern Time on the 3rd day of class. After this date, students are responsible for paying the full tuition. Refunds will not be given after this date.

For example, for a session begins on a Monday, students have until Wednesday at 11:59pm to notify ELP@rowan.edu that they are withdrawing from courses. For a session that begins on a Tuesday, students have until Thursday at 11:59pm to notify ELP@rowan.edu that they are withdrawing from courses.

Failure to attend does not constitute a withdrawal or cancellation. Students must notify ELP@rowan.edu if they are withdrawing from the program.

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Wellness (Health) Requirements

All international ELP students and ELP students living on campus must complete the Wellness Center Requirements. The below chart outlines the Wellness Requirements that must be completed and submitted to the Wellness Center. Please review the Wellness Center's website for a full list of requirements and instructions on how to submit your forms.

Chart that explains the wellness center requirements for students attending Rowan University

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Classroom Policies and Expectations for Students

1. Attendance

In order to learn English and to progress in this program, you must attend every class every day. Inconsistent attendance will hurt your classmates and your learning experience. You cannot learn English if you are not in class.

Note: 10% of your final grade for each class is based on your attendance.

2. Lateness

You are expected to be in every class on time every day. For example, if your class starts at 10 a.m., you must be in the class by 9:59 a.m. If you come to class at 10:01 a.m., you are late.

Note: If you are more than 15 minutes late for a class, it will be counted as an absence. If you are late on a regular basis, you may be dismissed from the program. However, even if you are late for a class, please come to your classes and participate in all learning activities as much as you can.

3. Missed Assignments

You are responsible for completing all your assignments. Your teacher will not remind you to turn in your work.

  • If you know ahead of time that you will be absent, you must talk with your teacher to get any assignments so that you can bring your completed work to class on the day you return.
  • If you have an unexpected absence, you should contact a classmate to get the work you missed so that you can bring your completed work to class on the day you return.
  • If you miss class on the day of a quiz or exam, you must email your teacher that day about
  • arranging a make-up quiz or exam if your absence is an excused absence.
  • Each day late incurs a 10% reduction on the maximum available grade.
4. Textbooks and Materials

All textbooks for ELP classes will be distributed after the first week of classes. The cost of the books is included in the tuition.

Students are expected to bring their own materials to class every day. These include notebooks, textbooks, handouts, pens, pencils, and other materials your teachers may ask for.

5. Behavioral Expectations: Creating an Encouraging Environment for All

You have a responsibility to the rest of the class—and to the instructor—to help create a classroom environment where all may learn. At the most basic level, this means that you will respect the other members of the class and the instructor and treat them with the courtesy you hope to receive in return. Disrespectful and/or disruptive behavior may lead to expulsion from the program. The following policies are intended to ensure that all students get the most out of their ELP classes.

6. Appropriate Speech

Learning to listen and respond with courtesy and respect is a very important part of adapting to university life. Students and instructors come from a wide variety of backgrounds, and topics of discussion may include subjects that are sensitive, such as issues of economics, race, culture, faith, and other matters about which people may hold strong opinions. The ELP will not tolerate hateful speech or behavior which may intimidate or insult any student or instructor, regardless of their race, age, ethnicity, national origin, gender, sexual orientation, occupation, disability, or religious affiliation. Students who violate this policy may be removed from class or the program.

7. Use of Languages other than English in Class

We respect the diversity of languages represented in the ELP. However, students need to make the most of their time in class interacting in English. In addition, there may be many different native languages in each class, and your instructor may not understand them. Therefore, the common language for communicating in the classroom must be English at all times. If you do not understand something and you need to ask a student or the teacher for a translation, you must wait until the break.

Note: You may be asked to leave the class if you are frequently disrupting the class.

8. Cell Phones

Talking on your cell phone during class is rude to both your classmates and your teachers. All cell phones must be turned off or in silent mode when you are in class. This means the phone must not ring or vibrate and you may not text-message. You may not talk on your phone during class, AND you may not walk out during class time to talk on your phone. If you and your cell phone interrupt the class, the teacher may ask you to leave the class and you will be considered absent. If you continue interrupting class with your cell phone, you may be dismissed from the program.

9. Laptops and Tablet Computers

Students are allowed to use laptops and tablets only when explicitly instructed by the teacher. When not in use, these devices must be turned off and stored away. Failure to comply with this policy, such as using your device without permission, may result in being asked to leave the class and/or being marked absent. Repeated violations may lead to dismissal from the program.

10. Visitors to the ELP Classroom

Students are not permitted to bring children or other family members or friends to classes.

The ELP welcomes visitors who are interested in applying to the Program and want to observe a class. These visitors must register one week in advance of their visit with the ELP. To register, please email us at ELP@rowan.edu.

Academic Honesty

The ELP instructors are committed to helping students gain the academic tools needed to succeed in the University. This includes helping students understand the importance of academic honesty. There are serious consequences for academic dishonesty in the United States, and it is important for students to understand how serious this issue is and what the consequences may be if they violate the policy.

Academic dishonesty can occur in an essay, on a test, in a presentation to the class, or in an online discussion.

Examples of academic dishonesty are:

  1. Plagiarism – representing someone else’s words, ideas, or data as your It is considered plagiarism unless you provide references for all quoted or paraphrased words or ideas so the instructor/reader can see the original source.
  2. Cheating – copying someone else’s work and submitting it as your This includes helping someone cheat or copy from you or someone else.
  3. Fabrication – inventing information or data that does not exist with the intent to

Your teachers will work with you throughout your time in the ELP to ensure that you acquire the academic tools for writing and presenting your work to others.

The University has strict policies in place for disciplining students who violate the academic honesty code. We highly suggest reviewing the Academic Integrity Policy in full.

What Will Happen if a Student Violates the Academic Integrity Policy?

Level 1 Violation: A student, through ignorance or lack of experience with U.S. academic norms, commits an act of academic dishonesty for the first time. Such violations include:

  • Submitting an essay that was copied from a published source, and representing it as one’s original work
  • Submitting an essay, or any work, that was completed by someone other than the student
  • Submitting statements, facts, or data that were not cited correctly
  • Helping someone else cheat
  • Citing sources that are fabricated – either the source is fabricated, or the information/data is fabricated

Level 1 Action:

  • The instructor will meet with the student to review the student’s work and the
  • The student will have an opportunity to re-do the assignment but will not be graded in full (top score of 80% instead of 100%)

Level 2 Violation: A student commits a level 1 violation for the second (2nd) time.

Level 2 Action:

  • The instructor meets with the student to review the student’s work and the
  • The student receives a ‘0’ on the assignment with no opportunity to re-do the assignment but will not be graded in full (top score of 80% instead of 100%).

Level 3 Violation: A student commits a level 1 violation for the third (3rd) time.

Level 3 Action:

  • The instructor and program director will meet with the student
  • The student will fail the course and the level
  • Student may be asked to leave the program

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Academics and Grades

Grading Scale

Grades will be given for all classes. Students can find assessment criteria for each course in the related course syllabus. The grading scale is as follows: 

Number Grade Letter Grade
90-100 A
80-89 B
70-79 C
60-69 D
<60 F

Progress Reports

Instructors will provide students with grades for each class at the end of each term.

Final Grades

All students will receive a grade for each class they complete in their level. Grades are due one day after the end of the semester and will be emailed to students approximately two weeks later. Please note that these grades are not an official transcript from the university. The ELP is a non-credit program and does not provide an official university transcript.

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Progressing to the Next Level

In order to progress through the ELP, all students must:

  • Receive a minimum grade average of 80 on their final grade report;
  • Abide by all ELP rules; and
  • Abide by all university admissions and academic integrity rules

Students planning to matriculate at Rowan University must also receive a minimum grade average of 80 and successfully complete Level 5 to meet the university’s language proficiency requirement for degree and certificate programs. See the information below under “Applying to Rowan University” for more information.

Repeating a Level, Suspension, and Re-entry to the ELP

Students who are unable to successfully complete a level may re-take that level one (1) time. Students who are unable to successfully complete a level after four terms (1 term = 6 or 7 weeks) will be placed on academic suspension for two terms (12 – 14 weeks). While on academic suspension with the ELP, students are unable to take classes in our program. Students on academic suspension can reenter the program two terms after they are suspended. In addition, returning students must take a placement test before re-enrolling in ELP classes. Any student who has been on academic suspension in the past will be placed on academic suspension again each time they cannot complete the level after two attempts/terms (12-14 weeks).

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