Student Organization Financial Information

Student Organization Financial Information

Student Organization Financial Information

Using SGA Funds

Student Financial Control Board Guidelines

Student Financial Control Board Signature Form

SGA Budget (FY25)

SGA Tax Exemption & Rowan Univeristy Tax Exemption

SGA Vendors - these are only frequently used vendors. If the vendor you would like to use is not listed, please stop by the SGA Office and we can search the Rowan University vendor list, and tell you how a new vendor can be established (if needed).

What would you like to do?

Use a Purchasing Card

SGA Purchasing Card Authorization - bring to the SGA Office to use a credit card for a club purchase

Pay for food at a club meeting or event
Entertainment/Official Reception Request - you must list attendance of any non-student receiving food. SGA may only subsidize the food costs of up to 6 meetings per semester for each organization up to the amount listed in the SFCB Guidelines for your club. Any additional meal costs for general meetings must come from the organization’s Extra Org.
Hold a fundraiser
Complete the Fundraising Application Form on ProfLink
Order from Amazon or Office Depot

Chartered organizations may request purchases through SGA’s Amazon Business Prime or Office Depot Accounts, and all Amazon and/or Office Depot purchases must be placed through this process:

  1. Obtain approval from your club and faculty/staff adviser. The purchase request email must clearly show approval from an undergraduate student club officer (usually treasurer, or the president if the treasurer is the purchaser) and faculty/staff advisor.
  2. Email sga@rowan.edu with the following information about your order:
    1. Item name
    2. Link to Amazon or ODP item(s)
    3. Quantity needed (list 1 to confirm if only one item is needed)
    4. Contact person for the organization who will pick up the item(s) when delivered
    5. Org number to be billed
    6. Approvals from club and advisor

      Orders will not be placed until all requested information is received.

  1. SGA staff will enter the order. If a requested item is restricted from being purchased by SGA, the Office Administrator will contact you with other options. If you are then authorized to purchase items from elsewhere, additional information about tax and procurement method will be provided.
  2. Amazon and ODP orders must be approved by the Office of Contracting & Procurement. No delivery estimates are accurate until the order is approved and accepted by Amazon or ODP.
  3. SGA staff will email the order confirmation to the contact provided. This is the amount that will be directly charged to your student organization account. You do not need to submit a Purchase Request for Amazon or ODP orders.
  4. Items may only be delivered to SGA. The contact listed will be notified when the item(s) are available to pick up from Chamberlain Student Center Suite 210, Mondays-Fridays 9am-4pm. Please pick up items within 48 hours.
Please know that prices and shipping times from Amazon Business or ODP may not match the public Amazon or Office Depot websites.
Transfer funds to another club or department or make a purchase at Barnes & Noble

SGA Department Charge Authorization (DCA) - use to transfer funds at Rowan University or make a purchase at Barnes & Noble

Use a vendor at your event
A Professional Services Agreement must be completed for most services provided (such as rental of stage/chairs/equipment, a performer/paid speaker, non-Gourmet Dining catering services, off-campus venue rental, etc.).
Travel

Please utilize the SGA Overnight Travel Guide

  1. (Optional) Request additional travel funds from SFCB: SGA Overnight Travel Funding Request
  2. Complete your travel request with estimated costs: 
  3. Purchase: Once your Travel Request is approved and you have an Encumbrance number (it is emailed to you), meet with Kathie to book travel with Direct Travel or use the SGA purchasing card.
  4. Travel: Use AIG insurance in case of emergency.
  5. Get reimbursed: Submit ProfLink Finance Purchase Requests for each individual with travel expenses.
Pay a speaker/DJ
  • If this is a Rowan Unviersity student or faculty/staff member, follow the Special Assignment Contract or Special Project Contract process on the HR website.
  • If your non-Rowan speaker or DJ requires a payment, this would be a Professional Services Agreement (contract).
  • If your non-Rowan speaker or DJ does not expect payment, but your club wants to offer an honorarium, please complete the SGA Honoraium Form
Request Reimbursement (PRIOR TO PURCHASE ONLY)

SGA Reimbursement Pre-Authorization Request - must be completed and approved PRIOR to any purchase. Reimbursements are typically NOT permitted.