Non-Reimbursable Travel Expenses

Generally, non-reimbursable expenses include items on the following listing, however one of the following: President, Provost, Sr. Vice President and CFO, Sr. Vice President or Divisional Vice President may approve payment for certain expenses in special circumstances. For SOM campus the Dean may authorize/approve payment for certain expenses in special circumstances:

• Airline or VIP club membership dues or one-day admission fees
• Airline/car rental upgrades
• Airline Seating: Main Cabin Extra, Preferred Seating, Delta Comfort (i.e. Extra Leg Room)
• Air phone usage
• Alcoholic refreshments
• Baby-sitting or childcare costs
• Barbers and hairdressers
• Car repairs/routine maintenance or locksmith charges
• Car washes / oil change
• Clothing or toiletry items
• Credit card delinquency fees/finance charges/annual fees
• Day Travel Meals
• Early Bird Check In
• Excess baggage costs related to personal property
• Expenses related to vacation or personal days taken before, during, or after a business trip
• Frequent flyer mile (airline tickets purchased, partially purchased or accommodations and upgrades obtained using frequent flyer miles)
• Helicopter services for local travel/entertainment
• Hotel Suite
• House sitting
• Laundry or cleaning expenses
• Loss or theft of cash advance money or airline tickets
• Loss or theft of personal funds or property
• Lost baggage
• Luggage and briefcases
• Magazines, newspapers, personal reading materials
• Medical expenses while traveling
• Movies
• Optional travel protection or baggage insurance
• "No show" for hotel or car service
• Parking Lot Services (i.e. White Glove Service)
• Parking or traffic violations
• Personal accident or property insurance
• Personal entertainment
• Pet care / Boarding
• Prescription (Refills)
• Recreational expenses
• Saunas, massages, spa visits, gym
• Shoe shines
• Souvenirs or personal gifts
• Trip cancellation insurance
• Uber / Lyft Premium Service