AP Cut Off Dates

AP Cut Off Dates

AP Cut Off Dates

Department Heads should review their unit's salary and non-salary accounts to ensure that all budgets are not in an actual or projected deficit. This is required for all FOAPALs (operating, carryforward/special programs, grant or capital project FOAPALs).  Actual and/or projected deficits within your unit/org must be covered through budget transfers.

Accounts Payable Fiscal Year End Closing Dates

June 30, 2026 Goods to be charged against FY26 budget must be physically and electronically received (in banner) by the close of business day.
July 01, 2026 The Banner Finance System will be available for FY27 processing.
July 07, 2026 Last day to post Non-PO payment request’s with a transaction date of June 30, 2026 for FY26 goods and services received on or before June 30, 2026.
July 07, 2026 Cutoff date for processing Accounts Payable documents to be recorded in FY26. Such documents include Non-PO payment request, travel, and invoices against purchase orders.

 

Banner Finance Fiscal Year End Process Update

Beginning on Friday, July 24th, the Finance Division will be completing year end system process updates in the Banner Finance Module in both Self-Service Banner & Administrative Pages.

The Finance module will be unavailable until Monday, July 27th.

Banner Finance includes, but is not limited to:

-          Requisitions

-          Receiving

-          Non-PO Payment/Direct Pay Processing

-          Approval Queues

-          Journal Entries

-          Accessing Budgets

-          Indexing in Onbase

Please contact AccountingServices@rowan.edu if any questions or concerns.

 

Important Notes

1. Entering a requisition by the cutoff date (6/19/26) does not guarantee that the expense will be processed and paid within the current fiscal year (FY26).  Due to ongoing supply chain disruptions, orders may not be processed and fulfilled during the current fiscal year (FY26).  Continue to anticipate shipping delays, out of stock items and back orders.  Please plan accordingly and do not wait until the cutoff date (6/19/26) to submit a requisition
2. Cutoff date exceptions for requisitions:

External grants (funds beginning with 5 or 6)
Capital projects (funds beginning with 7)
Internally funded research under select:CHRI grants (funds beginning with 168xx)
Startup funds (11099)
Amazon activity from June 20th to June 30th may be processed via requisition. All other cutoff dates (DCAs, Office Depot, etc.) apply to the funds noted above.
3.

All invoices should be forwarded to the Accounts Payable department or sent to invoices@rowan.edu.  This includes invoices for requisitions processed in ProConnect.

Note: Memberships/Subscriptions spanning two fiscal years: FY26-FY27 or purely for FY27 must be processed and paid by June 30th in order to be reflected in FY26.
4.

Travel FY26 manual encumbrances do not roll over into FY27 — this cannot be changed due to Banner systematically closing out the encumbrances for the fiscal year-end roll

  • Due to this, if your trip is still multiple months away & you will not be charging any of the expenses before June 30th, we recommend not submitting your Travel Request until after June 30th.
  • If submitting an FY27 Travel Request in FY26:
  • Before June 30th - include all predicted travel expenses on the request, but only include amounts for the expenses that will be charged in FY26 and will be included in the encumbrance.
  • After July 1st – submit another Travel Request as “extension of prior trip”
o   Include all travel expenses, but only include amounts for the expenses that will be charged in FY27 and will be included in the encumbrance
5. FY26 Operational Budget surplus will not carry forward into FY27.
6. FY27 Non-operating funds budgets (external grants, capital, etc.) will not be set up in Banner until Finance completes year end system roll procedures, scheduled for July 24th, 2026.
7.

ProConnect POs open at the completion of FY26 will carry forward to FY27 and charge to the fiscal FY27 budget.
8. Journal entry feeds include: stationery, utility allocations, revenue sharing, postage, custodial back-charges, labor & material back-charges, duplicating, catering, copier, fuel charges, atrium card and BOA PCard correction activity.
9.

Cutoff date exceptions for DCA’s:

  • External grants (funds beginning with 5 or 6)          

o   Grants with a final termination date of 6/30/26 – submit fully completed DCAs by noon – July 24th

o   Grants with Cost Sharing – submit fully completed DCAs by noon – July 24th
10. Additional Procurement information can be found here.

If there are any additional questions or concerns regarding the year-end closing process, please contact:

Contact Information:  
Department Contact Email Extension
Accounting Services Kyle Beach beach46@rowan.edu ext. 63714
Accounts Payable Joselyn Peoples peoplesj@rowan.edu ext. 64335
Budget Eric Williams williamsej@rowan.edu ext. 64337
Bursar Adrienne Graber grabera@rowan.edu  ext. 65162
Grants Lisa Ciliberto ciliberto@rowan.edu   ext. 65534
Procurement Chris Haley haley@rowan.edu ext. 64149