University Events

University Events

Event Guidance

The Emergency Operations Team, Events Sub-Committee continues to develop guidance to bring students, staff and faculty together safely for virtual, hybrid and in-person events. 

The committee is evaluating approved virtual events on a case-by-case basis to move to in-person or working with event planners from the beginning to develop a hybrid or in-person events.  Departments and colleges interested in pivoting from virtual to host a hybrid or in-person event and would like a consultation with University Events to discuss event goals and safety guidelines, please email

As a reminder, all events, whether held virtually, hybrid or in-person, must be approved by your division head, then submitted for review by the Emergency Operations Team, Events Sub-Committee. There are two ways to submit your event for review:

  1. Complete the form on
  2. Submit your event on ProfLink on your organization management page after signing in with your Rowan Network ID and password. By submitting on ProfLink, your event will be listed on ProfLink after its approval.

Definition of an Event
For the purpose of these guidelines, an “event” is defined as an extracurricular experience. This means that all curricular or other academic courses (e.g. classroom obligations, etc.) do not need to follow this process. Curricular and other academic courses must follow the process set forth by the Office of Academic Affairs and work directly with your Dean’s Office.


  • Priority reservations and scheduling will be given to academic purposes and student activities.
  • Event requests from external organizations and events with external audiences, meeting the safety and guiding principles can now be submitted.
  • Future event requests may be submitted for fall 2021 and beyond, but please note requests are subject to change based on academic needs and new COVID-19 guidelines.