ProConnect is Live!

Rowan ProConnect 

go.rowan.edu/rowanproconnect  

For detailed information, click here.

If you have any general questions, please contact the team at proconnectsupport@rowan.edu.

We are pleased to announce the implementation of a formalized Process & Procedure for Approval Queue Changes within ProConnect. This updated workflow ensures that all changes to approval queues—including additions, removals, or reordering of approvers for requisitions and PCard—are fully authorized, consistently documented, and validated through the appropriate departmental and executive channels before being applied.

Overview of the New Process

Step 1: Request Submission

Departments seeking updates to an approval queue, whether for requisitions or pcard, will now use the Requisition & PCard Approver Form, providing all necessary details to initiate the review.

Step 2: Departmental Validation

Once OC&P receives a completed form:

• OC&P verifies the submission for completeness.
• A notification is sent through ProConnect’s Discussion tool to the identified Next-Level Departmental Approver.
  • This notification summarizes the requested changes and serves as the formal validation request.

Step 3: Approver Review Window

• The Next-Level Departmental Approver has two (2) business days to respond only if there is an objection or further clarification is needed.
• If no response is received within the two-day window, OC&P will proceed with the request as submitted.

Step 4: Implementation

After the validation period:

• OC&P updates the approval queue for requisition and pcard, per the submitted form.
• Documents the change in the Internal Use Only section.
• Notifies the requester through the ProConnect Discussion tool once updates are complete.

• Eliminates manual email forwarding and Banner entry
• Centralizes communication and approvals within ProConnect
• Enhances transparency and ensures consistent policy enforcement

Hello,

We’re pleased to announce a streamlined process for submitting Vehicle Acquisition & Servicing Requests, now fully integrated into ProConnect.

This update eliminates manual forms and email forwarding, reduces errors, and ensures consistent policy enforcement across departments.

What’s New?

The updated process includes five clear steps:

1. Preliminary Requirements
   • Auto Shop verification and budget confirmation required before form completion.
2. Complete Request Form
   • Supplier info, vehicle details, justification, and procurement documentation.
3. Fixed Asset Documentation
   • Internal notes must include custodian, usage, location, and expected vehicle lifespan.
4. Approval Workflow
   • Routed through Fleet Management, AVC of Operations, and final approvers.
5. Submission
   • Submit via ProConnect with Commodity Code CD435-000 and Account Code 7645

A Joint Effort

This process redesign was a collaborative initiative between Facilities & Fleet Management and the Office of Contracting & Procurement. Together, both teams worked to align operational needs with procurement compliance, ensuring a more efficient, transparent, and user-friendly experience for all stakeholders.

Key Benefits

• No more physical forms or Banner entry
• Automated routing via commodity/account codes
• Centralized communication and approvals
• Transparent and consistent policy enforcement

Please begin using this new process immediately. For questions, contact Fleet Management or Procurement Services.

Due to recent changes in global trade policies, tariffs on a variety of imported goods have led to noticeable increases in procurement costs across several categories. To better manage and monitor these changes, the University has established a new commodity code specifically designated for capturing tariff-related costs.

Key Updates:

• Cost Increases: Expect price fluctuations on goods including lab equipment, IT hardware, office supplies, and certain construction materials. These are due to additional import duties levied on specific international sources.

• New Commodity Code: To improve transparency and reporting, please use the following commodity code when submitting purchase requisitions affected by tariffs:
  Commodity Code: CD482-002 Tariffs

Action Required:

• Use CD482-002 Tariffs when applicable to help us track and analyze the financial impact of these tariff-related expenses.

• Plan ahead for potential delays or increased pricing, particularly on international or specialized orders.

• Consult procurement if you need help identifying alternative suppliers or managing budgets.

We appreciate your understanding and cooperation as we navigate these external challenges. For specific inquiries related to orders or budget impacts, please contact proconnectsupport@rowan.edu.

The OC&P formalized the language used for payment recipients across the University.  These include payments to vendors, employees, and students. The goal is to provide a guide to the University community with definitions and payment processes so the language surrounding payments is consistent across all division and departments.

You will find a spreadsheet here with a list of payment types, definitions, and other applicable information.