Subpoenas and Records Requests

Proper authorization is required for any records that are requested from the University. The OGC handles subpoenas requesting medical records from Rowan's School of Osteopathic Medicine (RowanSOM) and Rowan's Wellness Center as well as student records.

Medical Records: 
Linked is a HIPAA compliant Authorization and Request to Release Information form for the release of RowanSOM medical records. When completing this form, please ensure that it is completed with special emphasis on the following: client/patient information, Rowan Medicine as the authorized party, the name and address of the person to whom the records will be disclosed, and the form needs to be signed and dated within one year of the request.  

If you are requesting student medical records from the Wellness Center, you must fill out this form. This Authorization for Release of Confidential Information form is HIPAA compliant. After this form is completed it can be sent directly to the Wellness Center; however, any subpoenas for medical records must be sent to the OGC for review.

Student Educational Records:
For the Authorization for Release of Education Records, a FERPA Waiver Form must be completed. The waiver releases information on a student’s education records, such as records of enrollment, attendance, grades, financial aid and other financial information, housing, as well as disciplinary and student conduct status to the designated party. Subpoenas for student records should be sent directly to the OGC for review, and we will forward it to the correct location. 

Employee Records:
Subpoenas for employee records should be sent to the OGC for review, and then we will send the request to Human Resources.

OPRA Requests:
Any requests under the NJ Open Public Records Act must be handled by an OPRA officer. Refer to the Procurement website for more information.