City of Jersey City Division of Community Development

Program Internship: Accounts and Controls

The internship is directed as a learning experience that will allow the student to explore an interest in serving the community in a positive and vital way through financial monitoring, with exposure to what could be a future career path.  Intern will provide assistance towards the administration of the Community Development Block Grant (CDBG), Community Service Block Grant (CSBG), Home Owner Rehabilitation Program (HORP), Housing Opportunities for Persons with AIDS (HOPWA) and Emergency Solutions Grant (ESG) programs.  These grants serve the needs of the low- and moderate- income community within Jersey City, partnering with non-profit groups.  Orientation and training is provided.  Interns must be available Monday through Friday scheduled for 25-30 hours per week, minimum 20 hours.  All Interns report to the Director of Community Development under the supervision of the Senior Accountant. 

Program Internship Duties

Specific duties will be discussed during the interview process and may include the following:

spreadsheet creation and revision, updating databases and General Ledger review and analysis.  All assignments are confidential and may involve time-sensitive deadlines.  Interns must be very reliable, independent, flexible, eager to learn and highly organized.  This position will provide the student with the opportunity to gain hands-on experience in working for city government, with potential opportunities for special projects depending on the Intern’s skills. 

Compensation

Internships with the Division of Community Development are not paid, though the student is offered valuable relevant experience.  May be used to satisfy academic credit requirements.

Minimum Qualifications: Must be a current college or city college student in good academic standing, enrolled in an accredited two- or four-year college or university.  Must have a minimum cumulative grade point average of 2.7 on a 4.0 grade scale or a 3.5 on a 5.0 grade scale.

Preference: Students majoring in Accounting, Business Administration, Finance and Business Management, Computer Science, Information Technology or a similar field with related coursework.  Students in Graduate and Masters program encouraged to apply.  Work hours are flexible to meet the needs of the student, however, during the Winter and Spring semester/quarter, student is required to work a minimum of 16 hours per week. 

Qualifications

• Facility for numbers
• Generally Accepted Accounting Principles (GAAP)
• Accounting Knowledge
• Advanced knowledge of Excel
• Comfortable with performing simple accounting functions
• Interested in learning database used for HUD financial processing
• Detail oriented, able to follow directions, and take initiative when needed
• Must be able to handle confidential information with solid judgment and discretion
• Understanding of compliance helpful

Responsibilities include but not limited to:

• Database maintenance
• Account posting and reconciliation
• Voucher processing
• General Ledger review and journal entries for adjustments
• Perform research in files
• Assist with projects as needed
• General office support including: data entry, filing, scanning, etc.
• Maintain professional appearance and demeanor when interacting with the public and partner agencies
• All assignments are confidential and may involve time-sensitive deadlines
• Submit a signed log of hours completed for time worked

Closing Date: Open until further notice.

Application Process: Interested candidates should send: Current Official Transcript, cover letter, resume and letter of enrollment verification from the school’s registrar/dean confirming current enrollment and grade level will be required at the time of application.

If you are a person with a disability and require a reasonable accommodation in order to participate in the application process, please contact the Division of Community Development.  You may be required to provide information to support your reasonable accommodation request.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATIONS MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT

THE CITY OF JERSEY CITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER