Vendors: Doing Business with Rowan

This page contains information for current and future vendors of Rowan University.

Vendor shall comply with Rowan’s Standard Terms and Conditions. Any specific vendor terms that conflict with the University’s Terms & Conditions must be clearly stated on the quote submitted for consideration. Any conflict that cannot be resolved will cause the quote to be deemed non responsive.

The University is Tax Exempt.

Unauthorized Purchases

Only the Office of Contracting & Procurement (OC&P) has the authority to obligate the University for the purchase of goods and services. Any purchases made outside this policy become the sole liability of the individual making the purchase.

New Vendor Handbook

Rowan has created a Vendor Handbook to help navigate the onboarding process.

The New Jersey Prompt Payment Act

Rowan is required to comply with The New Jersey Prompt Payment Act which guarantees payment within sixty (60) days. It should be noted that, Rowan’s internal policy is that we pay all invoices received within thirty (30) days of receipt of the good/service or the invoice whenever possible.

NEW JERSEY PROMPT PAYMENT ACT: In accordance with The New Jersey Prompt Payment Act N.J.S.A. 52: 32-32 et seq. interest must be paid to any business concern that does not receive payment within sixty (60) days from the date the State (1) received good and services or (2) received a properly executed invoice, whichever is later. Where a signed contract exists between the State and a vendor, payment must be made within sixty (60) days of the payment specified in the contract.

Please click here for a printable guide to doing business with Rowan University.

Rowan ProConnect Vendor Management

Vendor onboarding is managed through Rowan ProConnect Vendor Management. Vendors wishing to do business with Rowan University are required to register and maintain an account in the ProConnect system.

When registering, the following information and documentation will be required:
W-9 or	Helpful instructions here, for entities within the US
W-8 BEN-E or	Helpful instructions here, for entities outside of the US
W-8 BEN	Helpful instructions here, for individuals outside of the US
Disclosure of Investment Activities in Iran
Certification of Non-Involvement in Prohibited Activities in Russia & Belarus
Payment Information
Acknowledgement of Terms & Conditions
Potentially Required Documentation:
New Jersey Business Registration Certificate Check your NJ Business Registration Status here
Employee Information Report

Vendors are also asked to enroll in NJSTART, the State of New Jersey’s new eProcurement portal!

This solution is designed to streamline the procurement process and make it more efficient for companies looking to do business with the State, especially when the purchase amount is $17,500 or above. NJ State Agencies are required to adhere to specific purchasing rules and public laws when the amount spent with any given vendor reaches that amount. The $17,500 threshold applies to single purchases, leases, rental agreements, etc. It applies to the total amount spent with each vendor in any given fiscal year.

By enrolling in NJSTART, Rowan can easily see what certifications your company may or may not have, thus accelerating the purchasing process by gathering necessary paperwork early on. This will also facilitate doing business with ANY NJ State Agency, not just Rowan University!

Please ENROLL now. Registration is easy and takes only a few minutes.

Suppliers can also create their own vendor profiles through the portal, eliminating the need to file duplicate forms every time they submit a proposal for a new contract. Also, NJSTART’s business interface allows for the submission of electronic W-9s for the first time, and it expands the quantity of electronic payments enabling prompt payment.

What Rowan Looks for in Vendors & Suppliers:

Quality: The service or project taken on by the vendor should meet or exceed the requirements stated by the University. The vendor should display acceptable results, as well as have an understanding of the overall vision of the University and how it relates to the current project.
Flexibility: The quality of service is, in large part, dependent on the flexibility of the vendor. Unseen circumstances should be met with professionalism and expertise.
Innovation: Emerging technologies and ideas are encouraged. Producing new and creative methods that prove beneficial to the University are sought after.
Customer Service: Responses from vendors should not only be timely, but productive. The vendor should have an understanding of what is to be accomplished and be able to provide solutions not just in the present, but also proactive for future obstacles.
Cost Value: As a state University, the Office of Contracting & Procurement must take cost into consideration in order to maximize taxpayer funds. This is not to say that the lowest bid will necessarily win, but is one of many fields taken into consideration.

Additional Information

For questions or concerns, please reach out to suppliers@rowan.edu.

Vendors: Doing Business with Rowan

Vendors: Doing Business with Rowan