How to Submit to the Student Scholars Symposium

How to Submit to the Student Scholars Symposium

How Does the RUSSS
Submission Process Work?

Can I submit an abstract by mail or by email?
No. All abstracts must be submitted via our Online Abstract Submission System. Other forms of submission will not be accepted. Our submission program will accept abstracts from all of Rowan's students, so there should be no need to submit via email.  

What is the deadline for abstract submission?
The submission deadline for the upcoming Rowan University Student Scholars Symposium will be on or about March 12 (yes, the week before Spring Break).  The exact deadline will be published on our Call for Abstracts page.  

I am a student who wishes to submit an abstract to the Student Scholars Symposium. What do I do?
In order for an abstract to be submitted and accepted, students must log into the Online Abstract Submission System. Upon logging in, students create and submit abstracts. When a student presses the "Submit" button, the faculty sponsor named by the student will receive an automated email indicating that they must approve of the submitted abstract. Students may also log into the Online Abstract Submission System to check on the status of their abstract(s). Neither students nor faculty may edit an abstract after it has been approved by the faculty sponsor.

IMPORTANT: We will be using our submission website again this year! You should probably take a look at our "Getting Started" Guide (PDF) or our Submission System's detailed user manual (PDF).
Click here to go to the Online STEM Abstract Submission System.

I am a graduate student who did primary research, original creative activity, or entrepreneurship at Rowan University in the last 12 months.  May I submit an abstract?
Yes!  We are a student symposium, and that includes graduate students as well as undergraduates.

My abstract will have co-authors on it.  How does this affect my abstract submission process?
You can add multiple co-authors (not just students but also Rowan faculty and staff) to your abstract.  As you add them to your abstract, you can determine whether each of them has "Edit or "View Only" privileges.  The Online Abstract Submission System will also send an email to each of your co-authors letting them know that they are associated with your abstract.  

IMPORTANT:  Your submission process will be much smoother if each of your co-authors are registered in the Online Abstract Submission System BEFORE you start work on your abstract.     

I am a faculty member who wishes to sponsor an abstract for the Student Scholars Symposium. What do I do?
In order for an abstract to be submitted and accepted, students must name a faculty "sponsor" at the time of the abstract submission. When a student presses the "Submit" button, the faculty sponsor named by the student will receive an automated email indicating that they must approve of the submitted abstract. Faculty sponsors who log into the Online Abstract Submission System may edit and approve abstracts submitted by their students. Once a faculty sponsor gives their final approval, the abstract submission process is completed. Abstracts can not be edited once the faculty sponsor gives their approval.

IMPORTANT: We will be using our submission website again this year! You should probably take a look at our "Getting Started" Guide (PDF) or our Submission System's detailed user manual (PDF).
Click here to go to the Online STEM Abstract Submission System.

May faculty initiate the abstract submission process?
No. Since the Student Scholars Symposium is a student symposium, only student users may create new abstracts. However, no abstract may complete the submission process without the approval of a faculty sponsor. The faculty sponsor may be a co-author on the abstract but is not required to be a co-author on the abstract.

I am a student who worked on a project with multiple faculty. How many faculty sponsors may I have?
Each abstract may have only one faculty sponsor. If you worked with multiple faculty in regards to a single abstract, you will need to pick one of them to be your faculty sponsor. You may, however, list as many faculty as you wish in the author list.

I am submitting an abstract for work that I did without the assistance of Rowan faculty. Do I still need a faculty sponsor?
Yes. Abstracts require the approval of a faculty sponsor in order to complete the submission process. However, that faculty need not be an author on the abstract. If you did your project without the assistance of a Rowan faculty member, talk to the faculty of your Department to see who is willing to sponsor you. In these instances, the faculty sponsor will only be used to complete the abstract approval process and to serve as an additional point of contact in case we need to get in touch with you.

May students present more than one poster at the Symposium?
Yes, although our ability to place the separate posters in different sessions or to place two posters next to each other is sometimes limited. To maximize your chances of having your posters scheduled and placed in a manner that is best for you, be sure to list your special requirements and circumstances in the appropriate dialog box when you are preparing your abstract in the Online Submission System.

I am submitting more than one abstract. Do I need to have the same faculty sponsor for each of the submissions?
No, you are free to list different faculty sponsors for each of your submissions.

I am working on an abstract submission. Even though I am doing the submission, I am not first author on the abstract. However, the Submission System keeps listing me as first author. What's up with that?
Right now, the current version of our Submission System assumes that the student submittor is the first author. Issues relating to the order of authors on the abstract can be fixed during the Page Proof Review stage.

What is the difference between an abstract "Category" and an abstract "Cluster"? 
An abstract's Category is simply an indication of where the abstract will be listed in the Symposium booklet. Every abstract must have a Category assigned to it.
Like last year, we are using the Cluster designation to schedule performances and readings of creative works, i.e., presentations that are inherently not ideal for posters.  

What do I do if I'm having problems with the submission process?
If anybody encounters problems during the submission process, please consult the Student Instructions or the Faculty Instructions. Really stuck beyond all hope? Please email Dr. Hecht or the Student Scholars Symposium help desk. If an abstract has completed the submission process and you discover that something needs to be altered, please contact Dr. Hecht right away!

This Year's Student Scholars Symposium

Find out the date, location, session times, and what's new for this year's Rowan University Student Scholars Symposium!

Downloads

Download PDF versions of Student Symposium booklets (current year and several past years). For access, use your Rowan email username and password.

Call for Abstracts

Learn about this year's abstract submission deadline!

Criteria for Participation

Have you been involved in primary research, original creative activity, or entrepreneurship as a Rowan student sometime during the last 12 months? If so, then you are probably eligible to participate in the Rowan University Student Scholars Symposium!

Abstract Content

Information about abstract length, use of special characters, and more.

The "Page Proof" Process

Learn how to check your abstract and Symposium name badge for typos and other errors before publication!

Presentation Specifications

Information about poster display space and dimensions.

Booklet Information

Information about the Title & Author booklet, the Full Abstract booklet, and advertising rates for this year's Symposium.

Service Opportunities with RUSSS

Student organizations (including SGA chartered and petitioning organizations and Greek organizations) that help with the Student Scholars Symposium can receive service project recognition.

RUSSS Homepage

Return to the Rowan University Student Scholars Symposium homepage