Move-out

Move-out

Move-out Details

Spring 2022 Move-out Process

Common questions about how to properly check out of your residence hall or apartment:

  1. When do I need to move out of my residence hall or apartment if I am NOT graduating?
  2. I am Graduating, when do I need to move out?
  3. Is there a specific process I need to follow to check-out after my finals have concluded?
  4. Where do I return my key if I am in a building that uses keys for door access?
  5. If I have an extreme extenuating circumstance that potentially might prevent me from moving out by the posted check-out date, can I request an extension?
  6. If I complete the check-out extension request, will I automatically be able to stay in my Spring housing until my requested date?
  7. Can I still use my meal plan if I am approved to stay on campus for any reason after May 7th?
  8. What happens if I lost my key or do not return it for any reason?
  9. How should I report a damage in my room if I or a roommate is responsible for it?
  10. If I live in a building that uses my Rowan ID to unlock doors and not keys, can I just move out or do I need to do something to check out?
  11. Where do residents in Nexus buildings go to check-out?
  12. If I received a summer housing assignment for the very beginning of summer, when do I move out of my Spring assignment and into summer housing?
  13. How do I check in to my summer housing assignment, and check out of my spring assignment?

Important Dates:

Last day of final exams: Friday, May 6th.
All residents who are not graduating and do not have an approved check-out extension should check-out within 24 hours of their last exam, except if the last exam is May 6th. Then the check-out deadline is May 7th at noon.
Last day to move off-campus if not noted as graduating or an approved extension : Saturday, May 7th at noon.
Last day to move off-campus if you are graduating: Saturday, May 14th at noon.
Deadline to apply for a checkout extension: Sunday, April 24th.

Follow these links to a quick reference Move-Out Checklist for specific buildings:

Traditional Residence Halls

Apartment Complexes

Chestnut Hall

Holly Pointe Commons

Magnolia Hall

Willow Hall

Edgewood Park Apts

Townhouses

Rowan Blvd Apts

Whitney Center 

Nexus Buildings

 Instructions for Completing a Proper Check-out Process

 

If you live in a building that uses keys, follow these steps:

  1. Remove all belongings and trash from your room
  2. To leave your space in the proper condition, follow the steps outlined on the check-out checklist
  3. Visit your building or complex’s key drop box location to return your key:
    • Chestnut – Mounted to the wall by the TV in the main lounge by the pillars
    • Edgewood Park – Mounted to brick wall between 401 and 404
    • Magnolia – Mounted to the wall inside stairwell A
    • Townhouses – Mounted to the hallway wall beyond the mailboxes in the Community Center
    • Whitney – Mounted to the wall in the main lobby
    • Willow - Mounted to the wall inside stairwell A
    • Nexus Properties - Keys and Fobs should be returned to the Front Desk at 220 Rowan Blvd

    4. Fill out the the pre-labeled envelope located at the drop box and seal your key inside.
    5. Place your filled key envelope in the drop box.

**If if your key is not returned, YOU WILL BE CHARGED the appropriate lock change fee.** 

 

 If you live in a building WITHOUT KEYS (Holly Pointe and Rowan Blvd Apts.):

  1. Remove all belongings and trash from your room
  2. To leave your space in the proper condition, follow the steps outlined on the check-out checklist

Once moved out completely, you must complete the on-line check-out process to communicate your departure by following these steps:

  • Log into https://go.rowan.edu/myhousing/
  • Click on Personal Information>>MyInfo>>Select Spring 2022 for the term
  • Answer the following question "Current Spring 2022 Residents Only: I have moved out of my Spring 2022 housing assignment." as "Yes" and click "save".

Nexus Properties 

  • If you are a resident of Nexus Properties, YOU WILL NEED TO RETURN YOUR KEY AND FOB TO THEIR OFFICE AT 220 ROWAN BLVD. Failure to do so will result in a replacement charge being assessed to your student account. 
  • The Spring move-out timeline is the same for Nexus residents as it is for all other buildings.
  • Move-out instructions provided by Nexus management for all Spring Nexus residents. 

Damages

Building staff will be completing walkthroughs of all living spaces and common areas in our residence halls and apartment complexes after all residents have vacated a space. If you are responsible for any damage/cleaning needs within the building, please utilize the Damage Responsibility Form to describe the damage/mess in order to take responsibility for the repair and its associated charges. If you know of any damages caused by someone else, please explain in the form. Any significant damages discovered by RLUH staff during their walk-throughs of your space that were not previously reported to your RA using this form will be equally billed to all residents of the space. Please write a clear and detailed description of who is taking responsibility for billable damages.

**Do not attempt to make repairs yourself. This may still result in damage charges for faulty repairs.

Summer Housing Instructions

  • Spring residents who have also received a summer housing assignment for the very beginning of summer housing (May 14), you may remain in your Spring assignment until the start of the summer housing program on May 14.
  • Follow the instructions sent via email with your summer housing assignment to move in to your summer Rowan Blvd assignment.
  • If for any reason your summer housing assignment is not ready for occupancy on May 14th, a new move-in date will be communicated with you. Check your Rowan email frequently for information regarding the transition to summer housing.
For residents (Non-Nexus) moving into your summer housing assignment directly from your Spring housing assignment, please follow these instructions to officially check out of your Spring housing assignment and return your room key (if that applies):

Move-Out Instructions For Non-Nexus Buildings (Residents in Nexus buildings should follow check-out instructions from Nexus):

  1. Empty your room/apartment of all personal belongings, including all trash
  2. Follow the steps outlined on the check-out checklist, which can be found here.
  3. Return your room/apartment key to the locked drop box for your building- locations can be found here. (If your building does not use keys, go to the next step)
  4. Complete the on-line check-out process to communicate your departure by following these steps:
    1. Log into https://go.rowan.edu/myhousing/
    2. Click on Personal Information>>MyInfo>>Select Spring 2022 for the term
    3. Answer the following question "Current Spring 2022 Residents Only: I have moved out of my Spring 2022 housing assignment." as "Yes" and click "save"

Check-Out Extension Requests

Checkout extension requests are due by Sunday, April 24th at 11:59 PM. Requests submitted after this date cannot be considered. Residential Learning and University Housing will respond to your request via your Rowan email address. Instructions for submitting a check-out extension request.

Please note that it may not be possible to approve all extension requests based on the location of your spring housing assignment and the operational need to have the buildings vacant by the posted closing date.

  • For example, the Rowan Blvd Apartments and Edgewood Park Apartments are scheduled to have construction projects start the week after Commencement. Therefore it is very unlikely that any requests to stay later than May 14th in those apartment complexes can be approved and all apartments must be vacant.

Extension requests should be limited to only very extenuating circumstances, which still may not be possible to accommodate. Residents should plan to vacate your spring assignment by the closing dates posted above.

For students who fall into one or more of the below categories, a checkout extension will automatically be noted and approved by our office so the individual student should not submit a request to stay later. The advisor or coordinator of your program will provide our office with the approved list of students and our office will automatically approve your extension. You will be sent notification via email the week of April 25th stating the date you are approved to remain on campus. If you have a question or concern once this email comes out please email housingquestions@rowan.edu.

Groups that will be approved and do not need to submit a checkout extension via MyHousing

  • Baseball
  • EMS assisting with commencement
  • Graduating Seniors (including those who are walking)
  • Pep Band assisting with commencement
  • PROs assisting with commencement
  • RAs
  • Softball
  • Summer Housing (May 15 start)
  • Track/Field
  • Women’s Lacrosse

For students that do not fall into one of the above categories but would like to request an extension, please follow the below instructions:

How a student submits a checkout extension request:

  • Log into https://go.rowan.edu/myhousing/
  • Click on Housing applications & Forms from the top menu
  • Selection "Spring 2022 Late Stay Request Form (Spring 2022)" from dropdown menu
  • Answer the questions in the form

When you successfully complete the form, you will see a screen that states "Thank you for submitting your application". In addition when you return back to the dropdown menu under "Housing applications and forms" you will see that the form is now noted as "completed".

Spring Meal Plan

  • The last day to use your meal swipes and dining dollars is May 6th. Any dining dollars that remain on your account after this date will be forfeited.
  • The majority of Gourmet Dining food service will be suspended after May 6th. However, Gourmet Dining is planning for Freshens, in the Student Center, to remain open between the hours of 11 AM – 2 PM from May 9th – May 13th and will accept Rowan Bucks or cash/debit/credit.
  • Rowan Bucks can be used year-round at all participating vendors.